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Job Description
This position will be responsible for applying principles of accounting to analyze financial information and prepare financial reports, as well as maintaining the integrity of records for the Clerk of Courts. Other duties may be assigned as they relate to the mission of the Clerk Finance Department. Compiles and analyzes financial information to prepare journal entries for general ledger accounts. Preparation, verification, reconciliation report distribution and/or data entry of journal entries necessary for various interest allocations and accrual accounts. Assists Accounting Managers in preparation of financial statements. Audits contracts, purchase orders, and invoices before payment. Assists Accounting Managers with accounting procedures updates. Prepares monthly bank reconciliation. Prepares miscellaneous reconciliation spreadsheets as requested. Compiles reports for sales tax, tourist tax, and fuel tax filings. Assist in maintaining Banner capital assets database, including but not limited to additions, deletions, transfers, tag deployment and monthly reconciliations. Assist in performing annual field audit of physical inventory, adjusting, reconcile to Banner system, coordinating with County Departments on capital asset disposals. Assists in preparing annual financial schedules and annual reconciliations for various accounts. Assists in providing additional support for other areas of the office, including but not limited to accounts receivable, as needed. Performs other duties to assist the Finance department and organization as assigned .
Required:
Bachelor's Degree from an accredited four-year college or university in accounting (B.A.) or finance related field; Or four years of directly related experience. Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting, Auditing and Financial Reporting (GAAFR), and Government Accounting Standards Board (GASB).
Preferred:
Two years of experience in a governmental accounting role. Working knowledge of Capital Assets.
Knowledge, Skills, and Abilities:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Internet software; Inventory software; Spreadsheet software and Word Processing software. Possess excellent customer service and interpersonal skills to establish and maintain cooperative, tactful, effective, and harmonious working relationships with co-workers, attorneys, external agencies, and the public. Skilled in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to communicate routine and complex information in a manner that is understandable and respectful. Excellent writing skills to compose general correspondence using correct grammar and punctuation and using tone and format appropriate for the intended audience. Strong computer skills with proficiency in desktop office solutions, such as Microsoft Office Suite, database applications, email, .pdf file attachments, internet search tools, and various computer peripheral devices. Knowledge of a wide range of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures, office equipment and terminology. Ability to learn and understand specialized information, including codes, rules, policies, procedures, forms, and legal terms, and apply that knowledge in carrying out job assignments accurately and efficiently. Ability to work with confidential and/or sensitive data; interpret and comply with state and federal guidelines. Have strong organizational skills with ability to prioritize work in an environment that includes frequent interruptions and simultaneous detailed attention to multiple tasks. Dependable and able to meet the assigned work schedule. Must be flexible as work assignments may frequently change. Ability to work independently with little supervision and exercise good judgement and discretion. Comply with legal advice restrictions of the Clerk of the Circuit Court & Comptroller's Office.
Physical Demands:
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position, with or without reasonable accommodation. While performing the duties of this job, the Deputy Clerk is regularly required to sit, stand, and walk; use hands and fingers to handle or operate objects, tools, or controls; and communicate verbally and audibly. The employee frequently reaches with hands and arms and may be required to climb, balance, stoop, kneel, crouch, or bend. The employee must be able to lift and/or move items weighing up to 25 pounds. Specific vision abilities required include close vision, color vision, depth perception, and the ability to adjust focus.
