Accounting/Administrative Manager Jobs in Winter Park,FL,US

Job Title:

Office Manager / Bookkeeper Position Summary The Office Manager plays a critical role in ensuring the smooth day-to-day operations of the company by managing administrative, financial, compliance, facilities, and support functions. This is a hands-on role that combines financial oversight, vendor and subcontractor coordination, licensing and insurance compliance, and general office administration. The position reports directly to Gavin Broadfoot and works closely with the Director of Operations, Elvis Cardona, along with internal team members to support overall business efficiency. Key Responsibilities Compliance, Licensing & Insurance Maintain and renew business licenses and tax certificates annually Manage all company insurance renewals (Workers' Compensation, General Liability, Auto) Coordinate with ownership and insurance brokers Track and maintain subcontractor Certificates of Insurance (COI) Handle annual workers' compensation audits and renewals Support fire inspections and safety compliance documentation Financial & Accounting Support Manage Accounts Receivable (apply payments, verify transactions, notify sales team) Prepare vendor deposit requests (PPW) and coordinate ACH payments Review and match vendor invoices with purchase orders Perform monthly credit card reconciliations and verify expenses Review shipping statements (UPS/FedEx) regularly Support monthly financial close and reporting (sales & expense tracking) Maintain organized filing systems for financial and tax documents Facilities & Office Operations Manage office supplies and inventory Coordinate janitorial, fumigation, and general maintenance services Oversee waste management services and vendor negotiations Act as point of contact for property management and facility issues Manage office systems (phones, access control, IT coordination) Handle mail, shipping, and receiving operations Administrative & Operational Support Answer calls, greet visitors, and provide front-office support Close customer orders and manage payment approvals Provide administrative support to leadership (scheduling, coordination, etc.) Support new hire onboarding and office orientation Maintain employee records and track certifications Develop and maintain office policies and procedures Safety & Compliance Ensure OSHA compliance and workplace safety requirements Maintain first-aid kits and safety resources Track and renew facility permits and security systems Other Responsibilities Perform additional duties as required to support business operations

Compensation & Benefits Base Salary:

TBD (with review after 90 days)

Training:

Comprehensive onboarding and 1-month shadowing program

Medical Insurance:

Eligibility after 90-day probation (company contribution provided)

Annual Leave:

All working days between Christmas and New Year 5 days after 1 year of service 10 days after 2 years of service Paid public holidays

PTO:

5 days