Office Coordinator

Office Coordinator at Daley And Associates, LLC. Office Coordinator at Daley And Associates, LLC. in Lawrence, Massachusetts Posted in 6 days ago.

Type:

full-time

Job Description:

Office Coordinator - Real Estate - Andover, MA We are seeking candidates for an Office Coordinator position with a leading real estate firm located in Andover, MA. The Office Coordinator will support the owner and oversee day-to-day financial and administrative operations. The ideal candidate will have 3-4+ years of administrative and accounting experience within the real estate industry. This is a contract-to-hire position that will pay $30-40/hr (depending on experience) within a 40-hour workweek. This position is required to be on-site 5 days per week in their office.

Responsibilities:

Provide direct administrative and personal support to the owner, including managing task lists, priorities, and calendar coordination Maintain strong follow-up on time-sensitive and high-priority items Post checks and payments into Yardi and scan/upload all supporting documentation Manage full Accounts Payable and Accounts Receivable processes, including invoice processing, collections, and tenant follow-ups Scan, organize, and attach all real estate documents (leases, invoices, etc.) within Yardi Prepare, track, and return tenant security deposits Process monthly distributions (JDS and Sheehy 2012) Calculate and invoice tenants for: Monthly meter readings Snow removal Annual building insurance and real estate taxes Reconcile credit cards and perform bank reconciliations for properties and trusts Track and record personal investments and charitable contributions Prepare quarterly commissions and assist with financial analysis, including property tax changes Complete month-end close and prepare monthly financial statements Conduct collections by following up on past-due tenant invoices Serve as backup for office phone coverage and assist with general communications Address tenant concerns and coordinate issue resolution Arrange travel for the owner and team Manage Certificates of Insurance (COIs) Prepare leases, amendments, and proposals Post and manage property listings (e.g., Craigslist) Maintain property tax spreadsheets and other tracking systems Perform general filing and administrative support as needed

Qualifications:

Bachelor's degree in Business Administration or related field is preferred 3-4+ years of bookkeeping, operations, and administrative experience Real Estate industry experience is required Experience with bookkeeping and financial reporting Familiarity with property management software (Yardi preferred) Proficiency in Microsoft Office (Excel, Word, Outlook) Excellent communication and problem-solving skills Strong organizational skills and attention to detail If you are interested in learning more about this opportunity, please email your resume to Olivia at ociviello@daleyaa.com.