Staff Accountant

The Staff Accountant is responsible for maintaining accurate financial records, preparing financial reports, supporting budgeting and forecasting activities, and ensuring compliance with accounting standards. This position plays a key role in managing the day-to-day financial operations of the medical practice, including accounts payable, payroll, grant processing, cost accounting. Education Bachelor's degree in Accounting, Finance, or Business Administration. Experience Minimum of 2-5 years of accounting experience in a medical office is preferred. Experience in a nonprofit setting preferred. Experience with accounting software Quickbooks preferred. Essential Duties and Responsibilities General Accounting Maintain the general ledger and ensure accurate recording of all financial transactions. Prepare and post journal entries. Reconcile bank accounts, credit card statements, and balance sheet accounts. Assist with monthly, quarterly, and annual financial closings. Maintain fixed asset and depreciation schedules. Accounts Payable and Receivable Process vendor invoices and ensure timely payment. Monitor accounts payable aging and resolve discrepancies. Reconcile accounts receivable and assist with collection activities, if needed. Payroll and Provider Compensation Assist with payroll processing and working with payroll vendor. Reconcile payroll records and benefit deductions. Financial Reporting Prepare monthly financial statements for Director and Board review. Analyze financial performance and identify trends. Prepare variance analyses comparing actual results to budget. Assist leadership in understanding financial performance indicators. When requested, present statements/budget to Finance Committee and Board Members. Budgeting and Forecasting Assist in preparing annual operating and capital budgets. Monitor departmental spending against budget. Prepare financial projections and cash flow forecasts. Identify opportunities for cost savings and operational efficiencies. Grant Budgeting and Reporting Assist in preparing budgets for

PCAP/BHAP

operating and capital grants. Monitor grant spending against budget. Ensure compliance with grant guidelines and recommend grant amendments when necessary. Submit monthly MER reports for all grants reflecting funds used and to be reimbursed. Follow up on reimbursement and estimate request at fiscal year end and subsequently reconcile after the year closed. Compliance and Audit Support Assist with annual financial audit preparation. Maintain documentation supporting financial transactions. Assist with internal control monitoring and implementation. Financial Analysis Monitor practice reimbursement trends and payer performance. Recommend fee increases when cost exceeds reimbursement. Analyze staffing costs, and operational expenses. Develop reports to support strategic decision-making. Administrative Responsibilities Maintain accounting files and records. Assist with vendor management and contract tracking. Participate in financial and operational meetings. Perform other accounting and finance-related duties as assigned. Knowledge, Skills, and Abilities Strong understanding of accounting principles and financial reporting. Proficiency in Microsoft Excel. Knowledge of payroll processing and working with payroll vendor. Ability to analyze financial data and identify trends. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to maintain confidentiality of financial and employee information. Effective written and verbal communication skills.

Pay:

$45,000.00 - $60,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off

Work Location:

In person