Accounting & Administration Associate

Job DescriptionJob Description Accounting & Administration Associate Accounting, Finance & Office Administration Support Company Bormann Brothers Inc. Location Hudson, New Hampshire Reports To Head of Accounting & Administration Role Type Full-time Role Level Development role Qualification Accounting or bookkeeping qualification required; accounting/finance degree preferred

ROLE OVERVIEW

Bormann Brothers Inc. is looking for a motivated Accounting & Administration Associate to support the company's accounting, finance, reporting, compliance, and office administration activities. This is a hands-on role for someone with a strong foundation in accounting or bookkeeping who wants to build practical experience in a busy operational business. The successful candidate will work closely with the Head of Accounting & Administration, receive coaching in the role, and take on increasing responsibility as their knowledge and confidence develop.

KEY RESPONSIBILITIES

• Accounting & bookkeeping support: Assist with day-to-day accounting entries, maintaining accurate records, preparing reconciliations, supporting month-end activity, and keeping QuickBooks, spreadsheets, and supporting documentation up to date.
• Accounts receivable & billing: Support customer invoicing, billing records, customer portals, receivables tracking, payment follow-up, and resolution of billing queries.
• Accounts payable: Help enter, code, and process vendor invoices; maintain vendor records; support payment scheduling; and assist with credit card expense coding.
• Cash management & banking: Assist with daily bank activity review, cash tracking, ACH activity, deposits, transfers, and bank reconciliations.
• Payroll support: Help gather and check payroll-related information, reconcile timecards and supporting records, and maintain confidentiality of payroll and employee information.
• Financial reporting & controls: Support preparation of monthly reports, AR/AP aging, payroll and tax reconciliation information, bank and credit card reconciliations, and information required by external accountants.
• Insurance, compliance & records: Assist with Certificates of Insurance, insurance renewal administration, vendor/customer compliance documents, tax-related support, DOT/state filings, OSHA logs, and workers' compensation documentation.
• Office & administration support: Provide general office support including filing, document management, mail, customer service backup, phone coverage, and coordination with operations, dispatch, HR, and administration.

WHAT WE'RE LOOKING FOR

Required

• Accounting, bookkeeping, or finance qualification.
• Good understanding of basic accounting principles.
• Strong attention to detail and accuracy.
• Good Excel or spreadsheet skills.
• Organized, reliable, and able to meet deadlines.
• Professional handling of confidential information. Preferred
• Degree in accounting, finance, business, or a related field.
• Relevant accounting, bookkeeping, finance administration, payroll, or office experience.
• Experience with QuickBooks or similar accounting systems.
• Experience in a service-based, logistics, moving, construction, or operations-led business.
• Exposure to AR, AP, payroll support, recurring billing, job costing, or reconciliations.

GROWTH & DEVELOPMENT

This role offers a clear opportunity to build breadth and depth across accounting, finance, cash management, reporting, compliance, and administration. The successful candidate will receive coaching and practical exposure across the business, with scope to take on stronger ownership and broader responsibility over time.

• Gradually move from task support to independent ownership of key accounting and administrative processes.
• Develop confidence across AR, AP, reconciliations, payroll support, reporting, cash tracking, and compliance administration.
• Build understanding of insurance, regulatory filings, internal controls, and business operations.
• As responsibilities expand, the role may include coordinating priorities and supporting the development of administrative team members.

IDEAL CANDIDATE PROFILE

• Detail-oriented, accurate, and financially disciplined.
• Proactive, dependable, and comfortable following through.
• Able to balance accounting tasks with wider office support.
• Confident asking questions and learning from coaching.
• Comfortable in a hands-on, operational environment.
• Trustworthy, discreet, and professional.

SUCCESS IN THE ROLE

Success will be measured by accuracy, timeliness, quality of documentation, responsiveness to internal and external requests, ability to meet deadlines, and steady growth in capability and ownership.