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Staff Accountant- Agency Experience

Job

Fourth Floor

Hoboken, NJ (In Person)

Full-Time

Posted 4 days ago (Updated 17 hours ago) • Actively hiring

Expires 7/21/2026

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Job Description

Staff Accountant- Agency Experience at Fourth Floor Staff Accountant- Agency Experience at Fourth Floor in Hoboken, New Jersey Posted in 1 day ago.
Type:
full-time
Job Description:
Our client is seeking a Staff Accountant to join the team on a temporary basis!
Responsibilities:
Support the Controller with month-end close tasks, including reconciliations, schedule maintenance, basic journal entry support, and balance sheet hygiene (cash, clearing accounts, payables-related accounts, and other areas as assigned). Maintain organized supporting documentation so work is traceable and audit-ready. Help improve data integrity across systems so reporting is reliable and issues are caught early. Support the Finance & Treasury Manager with AP processing across the cycle, from invoice intake through documentation completeness checks, coding support, approval routing, and maintaining clear status visibility so items move through the agreed workflow. Help assemble payment-ready packages for vendor and talent payments (supporting documentation, coding support, and approvals confirmation), and assist with batching and file preparation where applicable. Enter, code, and route vendor invoices in the AP and bill pay system, ensuring proper documentation and timely approvals. Support maintenance of vendor and payee master data (W-9 collection status, addresses, payment method details, tax classifications), and help resolve set-up issues before they delay processing. Help track and resolve AP and payment exceptions (missing support, disputed items, duplicates, returns, voids/reissues), maintaining a clear log and communicating status updates to internal stakeholders. Confirm that approvals and release controls are followed; payment release and final authorization remain with Finance and treasury.
Qualifications:
3+ years of accounting operations experience in a fast-paced environment (professional services, agency, media/entertainment, or similar is a plus). Practical month-end exposure (reconciliations and close support) and strong attention to detail. Direct experience supporting AP workflows and payment preparation (coding, documentation, approval routing, exception handling). Advanced Excel or Google Sheets skills (lookups, pivots, filters, structured trackers). Comfort with modern accounting and finance tools (online banking portals, bill pay, expense tools, accounting systems). Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your profile and that you start collecting your references early.