Senior Accountant Manufacturing

Job DescriptionJob Description Senior Accountant

• Manufacturing Assurance Laboratories, LLC (ASL)
• Albuquerque, NM
• Full-Time About Us Assurance Laboratories, LLC (ASL) and its affiliated entity

SWC/SWCB

are Albuquerque-based cannabis manufacturing and extraction companies operating in a regulated, fast-moving industry. We produce and distribute cannabis products to licensed dispensaries throughout New Mexico. Our finance function sits at the intersection of manufacturing, sales, and compliance

• and we're looking for a sharp, hands-on Senior Accountant who thrives in that environment.

Position Summary The Senior Accountant will own the day-to-day accounting operations across two related entities, with primary responsibility for maintaining the integrity of our QuickBooks Desktop environment, managing multi-source financial data reconciliation, and producing timely, accurate management reporting. This is not a passive bookkeeping role

• you will be expected to identify coding errors, build analytical tools, leverage AI productivity tools, and partner directly with ownership on financial planning and cash flow management. Key Responsibilities AI & Large Language Model (LLM) Tools
• Claude (Anthropic)

• Primary AI Platform:

  active working knowledge of Claude Chat for financial analysis, reporting, and document drafting; experience with Claude Cowork for multi-step research and complex task automation; familiarity with Claude Code for scripting and data workflow automation is a strong plus
• Google Gemini

• Corporate Account:

  proficiency with Gemini for Workspace (Docs, Sheets, Gmail integration) leveraging ASL's corporate Google account; ability to apply Gemini to accelerate financial summaries, correspondence, and data review
• Demonstrated ability to use AI tools to improve accounting productivity
• drafting reports, analyzing financial data, automating repetitive reconciliation tasks, and generating management-ready summaries
• Comfortable evaluating AI-generated output critically, validating numbers independently, and knowing when human judgment must override a model's suggestion
• Stays current with evolving AI capabilities relevant to finance and accounting workflows General Ledger & QuickBooks Management
• Maintain and administer QuickBooks Desktop Diamond Enterprise (currently v23) hosted in a cloud environment
• Review and correct miscoded transactions across expense accounts, with particular focus on COGS vs. operating expense accuracy
• Manage chart of accounts and ensure consistent coding across entities (ASL and SWCB)
• Perform month-end and year-end close procedures, including journal entries and account reconciliations Manufacturing & COGS Accounting
• Understand and maintain bill of materials (BOM) structures for manufactured and assembled items in QuickBooks
• Track raw material costs and reconcile them to COGS in QuickBooks
• Coordinate labor cost tracking with operations (labor is tracked outside QB in external spreadsheets) and ensure proper classification
• Support inventory costing and variance analysis for cannabis extraction and manufacturing workflows Payroll Processing
• Process semi-monthly or bi-weekly payroll for a workforce of 20+ employees across ASL and SWCB entities
• Ensure accurate allocation of payroll costs between entities and departments, including proper classification of direct labor vs.

indirect labor under

IRC 280E

• Reconcile payroll registers to general ledger entries and maintain supporting documentation
• Coordinate with payroll provider and/or HR on new hires, terminations, garnishments, and benefit deductions
• Prepare and file payroll tax returns (federal 941, state withholding, unemployment) and ensure timely tax deposits BioTrack Inventory Reconciliation
• Serve as the accounting liaison for New Mexico's state-mandated BioTrack cannabis inventory monitoring system
• Reconcile BioTrack inventory records to QuickBooks on-hand quantities on a regular cycle, identifying and resolving variances
• Maintain accurate cost records for all tracked inventory categories (raw material, WIP, finished goods) consistent with BioTrack plant-to-sale data
• Coordinate with operations staff to ensure all transfers, adjustments, and destructions are properly recorded in both BioTrack and QuickBooks
• Prepare inventory reconciliation documentation for regulatory audits and tax preparation Southwest Capital Bank
• Cannabis-Specific Reporting
• Prepare and deliver periodic financial reporting packages required by Southwest Capital Bank under cannabis business banking compliance standards
• Maintain source of funds documentation, cash-to-deposit reconciliations, and business activity reports as required by the bank's BSA/AML cannabis program
• Respond to bank information requests and ensure reporting deadlines are consistently met
• Coordinate with ownership and external CPA to ensure bank-required financial statements, tax returns, and compliance certifications are current
• Monitor account covenant requirements and flag any potential issues to ownership in advance Multi-Entity & Multi-Source Reconciliation
• Reconcile financial activity across multiple payment sources: Chase Visa corporate cards (multiple cardholders), American Express, and cash/ACH wire payments
• Cross-reference bank and credit card statements against QuickBooks transaction detail to identify unposted or miscoded charges
• Maintain clean separation of entity-level activity between ASL and SWCB Cash Flow & Financial Planning
• Prepare and maintain rolling 13-week cash flow projections grounded in recent actual results
• Update projections weekly, flagging material variances and cash timing risks to ownership
• Assist with development of longer-horizon (12-month) cash flow models Management Reporting & Analysis
• Produce monthly P&L reports with multi-source payment detail (cash, Chase CC, Amex)
• Prepare vendor-level accounts payable aging and analysis
• Support gross margin analysis by product line and sales rep, integrating QuickBooks sales data with external reporting tools
• Assist with customer deposit reconciliation and accounts receivable management Compliance & Tax Support
• Maintain awareness of IRC Section 280E implications for cannabis businesses and ensure expense classification supports the company's tax strategy
• Support external CPA with year-end tax preparation, including documentation of COGS and operating expense detail
• Maintain records in compliance with New Mexico Cannabis Regulation Act and MRD licensing requirements Required Qualifications
• Bachelor's degree in Accounting, Finance, or related field
• 5+ years of accounting experience, with at least 2 years in a manufacturing or production environment
• Active working experience with AI/LLM tools
• specifically Claude (Chat and Cowork) and Google Gemini; ability to apply these tools practically to accounting and finance workflows
• Hands-on expertise with QuickBooks Desktop Enterprise (manufacturing/inventory edition strongly preferred)
• Demonstrated experience with bill of materials, inventory assemblies, and manufacturing COGS in QuickBooks
• Payroll processing experience for 20+ employees, including multi-entity allocation and payroll tax filings
• Strong Excel skills
• pivot tables, VLOOKUP/XLOOKUP, and formula-driven financial models
• Experience reconciling multiple bank accounts and credit card feeds to the general ledger
• Comfortable working across two or more related legal entities Preferred Qualifications
• Experience with Claude Code or similar AI coding assistants for scripting financial workflows
• Experience in cannabis, nutraceutical, pharmaceutical, or other regulated manufacturing
• Familiarity with BioTrack or similar state-mandated cannabis seed-to-sale tracking systems
• Familiarity with IRC Section 280E and its impact on cannabis business accounting
• Experience with cannabis-compliant banking relationships and associated BSA/AML reporting requirements
• Experience with multi-cardholder corporate credit card reconciliation (Chase, Amex)
• Exposure to Salesforce or CRM-to-accounting data integration
• Experience building or maintaining cash flow projection models What Success Looks Like in Year One
• AI tools are embedded in your workflow
• you're using Claude and Gemini daily to accelerate reporting, analysis, and documentation
• QuickBooks is clean
• miscoded historical transactions are identified and corrected, COGS reflects actual raw material costs, and entity-level separation is airtight
• Payroll runs on time every cycle with zero tax deposit penalties and accurate entity-level labor allocation
• BioTrack and QuickBooks inventory records are reconciled monthly with documented variance resolution
• Southwest Capital Bank reporting is current, organized, and delivered ahead of every deadline
• Monthly close is completed within 5 business days with a management P&L package delivered to ownership
• 13-week cash flow model is live and updated weekly
• You've built a working relationship with our external CPA and have all documentation ready for the annual tax return Compensation & Benefits
• Competitive salary commensurate with experience
• Health benefits
• Paid time off
• Opportunity to grow into Controller role as the company scales