Accounting Specialist, Senior

Under general supervision, performs a variety of assigned technical accounting and office administrative duties requiring a comprehensive working knowledge of assigned accounting functions, accuracy and attention to detail and a thorough knowledge of governmental financial record-keeping methods; prepares trial balances; assembles and compiles data used in the preparation of financial reports and/or analysis; maintains accounting records for assigned funds, programs, or activities involving multiple transactions; prepares financial statements, reconciliations, and statistical reports; resolves difficult and unusual problems; reviews reports from other agencies, researches discrepancies and takes action to ensure that they are reconciled with County records; prepares monthly adjusting and year-end closing journal entries; interprets and explains County funding policies and procedures relative to assigned areas; disburses funds after determining conformance to County regulations; composes correspondence or reports of a technical nature regarding financial matters; and performs other office clerical duties in support of assigned area and department.

Education and Experience:

Associates Degree in Accounting, Business, Office Management, or related field and two years of progressively responsible financial record-keeping, bookkeeping experience, office administrative management, or support functions for a department or medium to large size program, and records management and retention; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

Valid NM Driver's License Prepares and verifies amounts and codes for various standard accounting entries; accepts an processes payments to accounts; performs data input; sorts documents and posts to proper accounts; reconciles and prepares deposits (including cash) from daily work; prepares check requests; prepares and processes payroll; balances and reconciles accounts; and makes necessary corrections. Ensures the accuracy and preparation of accounts payables, purchases orders, requisitions, warrants, payroll adjustments; invoices for third party vendors; resolves internal and external customer problems and concerns; disburses employee paychecks; reviews system reports for accuracy, and maintains a variety of records including logs, forms, and other records needed to maintain a proper audit trail. Prepares correspondence, memos, reports and other related material to the assigned area; provides overall clerical and administrative support to the Director and others as assigned; may perform other duties such as copying, sorting, stamping, opening and distributing incoming mail, maintaining files of all forms and essential material; assists the general public, customers, and employees in person, by telephone and/or e-mail answering inquiries related to department and assigned area services, policies, regulations and records; answer phones and takes messages or responds to questions as needed; schedules appointments and meetings for the Director; and assists in developing operating budgets. Maintain files such as personnel files within assigned area; prepares all payroll change notices regarding all personnel activity, such as hiring and dismissal of personnel; and prepares and completes any quarterly shift change payroll notices. Prepares all orders for office supplies and equipment, forms, cleaning supplies, and other related supplies for assigned area; drafts and provides administrative oversight to contracts and oversees the administration of office equipment lease renewals; and prepares comparative price quotations for equipment and supplies. When assigned to the

Community Services Department:

Assists in county budget preparation; prepares mandated monthly reports; assists in preparing legislative requests, monthly reports and reimbursements for the senior and volunteer programs. Attends and assists with preparation of meetings as needed.

SUPERVISION RECEIVED AND EXERCISED

Supervisor varies by position; this position does not exercise supervision over lower level staff.