Staff Accountant

Staff Accountant

• Job Description Position Summary For nearly 70 years, Children's Institute has partnered with parents, caregivers, educators, and community providers to support the social-emotional development and well-being of children and youth.

Our work advances early learning, school readiness, and youth leadership by strengthening the environments in which children live, learn, and grow. The Children's Institute Staff Accountant works with the Director of Finance and Operations to provide accurate financial and budget information to help ensure the smooth, efficient functioning of the institute.

Reports to:

Director of Finance and Operations Location:

Rochester, NY (Hybrid eligible)

Department:

Finance FLSA/Status:

Exempt (Professional)

Employment Type:

Full-time Salary range: $61,000

• $71,000 annual Position Summary The accountant supports day-to-day accounting operations for a nonprofit organization, ensuring the timely and accurate processing of transactions and the preparation of financial information.

This role is responsible for accounts payable, cash disbursements, general ledger maintenance, cash receipts and deposits, and assists with budgeting, monthly close, financial reporting, and audit preparation. The accountant may also process payroll and maintain related payroll tax filings, supporting compliance with federal, state, and local requirements.

KEY RESPONSIBILITIES

• Accounts Payable & Disbursements
• Process vendor invoices, secure approvals, and properly code transactions.
• Execute payments, maintain vendor files, and reconcile A/P.
• Cash, Receipts & Banking
• Record cash receipts, donations, and program income.
• Prepare deposits and reconcile petty cash.
• Complete weekly cash reconciliations and monthly bank reconciliations.
• General Ledger & Period Close
• Maintain the GL, including journal entries, allocations, accruals, and reclassifications.
• Prepare month‑end schedules and ensure fund accounting accuracy.
• Budgeting & Financial Reporting
• Assist with annual budget and forecasts.
• Prepare monthly financial statements and variance analyses.
• Payroll & Payroll Taxes (if assigned)
• Process payroll and maintain payroll records.
• Prepare payroll tax filings and reconcile payroll accounts.
• Grants, Contracts & Compliance
• Track grants and contract budgets and assist with reporting.
• Maintain documentation for cost allocations.
• Audit Preparation & Internal Controls
• Prepare audit schedules and assist auditors.
• Support internal control improvements.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or related field.
• 2-5 years of accounting experience; nonprofit experience preferred.
• Knowledge of nonprofit fund accounting and GAAP.
• Experience with accounting systems and Excel.
• Strong organizational, analytical, and communication skills.

EEO STATEMENT

Children's Institute is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration without regard to race, color, religion, national origin, age, disability, genetics, gender identity or expression, sexual orientation, veteran status, or any other protected characteristic under applicable law.

HOW TO APPLY

Please submit a resume and cover letter detailing how your qualifications match the job description to: Dianne Cooney Miner, Executive Director. dcooneyminer@childrensinstitute.net