Accounting and Administrative Coordinator

Accounting and Administrative Coordinator Reports To:

Controller / Executive Management Position Overview Alpine Overhead Doors is seeking a highly organized Accounting and Administrative Coordinator to manage our day-to-day financial, HR, and administrative operations. This role handles the lifecycle of accounts payable/receivable, payroll, and order processing, while serving as the point person for credit management and compliance.

Key Responsibilities Bookkeeping Accounts Payable & Receivable:

Manage high-volume AP/AR, audit invoices for accuracy, resolve discrepancies, and process weekly payments.

Financial Oversight:

Reconcile bank accounts and sales taxes

Tax & Regulatory:

Fill and file miscellaneous tax forms; manage BOI registration and annual reporting requirements.

Banking:

Retrieve checks and handle daily deposit activities.

Credit & Compliance Management Credit Manager Duties:

Perform customer credit inquiries and evaluations to determine creditworthiness for new and existing accounts.

Tax Compliance:

Manage resale certificate compliance , ensuring all customer certificates are valid, up-to-date, and properly filed to meet audit requirements.

Order Processing & Specialized Record Keeping Order Entry:

Input sales orders into QuickBooks/MRP and verify details with sales and production teams.

Docket System:

Manage and record the company docket number system to ensure seamless project tracking from inception to completion.

Digital Archiving:

Scan all invoices and supporting documents into FileHold , maintaining a rigorous and searchable digital database. HR & Payroll Support Process weekly timesheets, payroll and maintain the employee database. Support job postings, recruitment (reference checks/screening) and assist with onboarding and benefits administration.

Qualifications Experience:

5+ years of bookkeeping experience, ideally in a Manufacturing company.

Technical Skills:

Proficiency in QuickBooks and Microsoft Office; experience with FileHold or similar document management systems is a plus.

Knowledge:

Familiarity with credit reporting, sales tax exemption (resale certificates), and basic HR practices.

Education:

Associate Degree in Accounting, Finance, or equivalent professional experience. Ideal Candidate Attributes Exceptionally detail-oriented with a "compliance-first" mindset. Strong communication skills with vendors and evaluating customer credit. Capable of managing filing systems (Dockets, FileHold, and Tax Records)

Job Type:

Full-time Pay:

$24.00 - $32.00 per hour

Benefits:

401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Physical Setting:

Office Application Question(s): Are you located in

Long Island, NY Experience:

Bookkeeping:

4 years (Required)

Work Location:

In person