Job Description
Posting Number:
Staff_0403506 Classification Title:
Staff Datatel Position ID:
FINA3STFACCT1A
Annual Hours:
12 Month Placement Range:
$46,318.73 - $50,950.60 Position Type:
Regular Job Category:
Exempt General Description Provides support to Financial Accounting by reconciling general ledger accounts; preparing and maintaining financial records and reports; assisting with monthly and year-end close processes; assisting with internal and external audit requests; and responding to requests for financial information and reports. Reports To:
Director of Financial Operations What position(s) reports to this position? None Minimum Education/Experience Associate's Degree in Accounting, Finance, Business Administration, or a closely related field; and Minimum two (2) years full time work experience in accounting or finance related field OR An equivalent combination of education and accounting experience. Required Knowledge, Skills & Abilities Knowledge:
Accounting principles and practices Financial reporting processes Microsoft Office and accounting software State and federal regulations Skills:
Financial analysis Problem solving Communication Organization and prioritization Excel including formulas and pivot tables Abilities:
Maintain confidentiality Work independently and collaboratively Manage multiple deadlines Maintain attention to detail Recommend process improvements Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS
The work is sedentary work which requires the person in this position to occasionally exert up to 10 pounds of force to grasp, lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: This position requires the person to frequently communicate with and listen to administration, staff, faculty, students, and others to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position frequently requires the person to operate a computer, other office equipment, and mobile devices to perform the essential functions of the position. This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor office setting. Work is performed during normal office hours; however, may work some additional hours outside of the normal work schedule. Preferred Qualifications Bachelor's Degree in Accounting, Finance, Business Administration or related field Experience with Ellucian Colleague ERP System Previous accounting work experience at an institution of higher education Required Training Quarterly compliance training as assigned by institution. Work Hours:
Monday through Friday 8:00am to 5:00pm, additional hours as needed Department:
Finance Admin/Gl Open Until Filled:
No HR Contact:
Adrianna Hunter Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, transcript, conferring highest degree. Applicants that fail to attach required documents, will not be considered for the position. Applicants needing assistance with the application are encouraged to call Human Resources at 405.682.7542, 8am-5pm Monday through Friday. Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Analyzes and reconciles various general ledger accounts monthly while researching discrepancies and resolving outstanding issues. Completes journal entry requests accurately and with required supporting documentation within established timelines as needed. Maintains accurate and current accounting records and supporting documentation for the preparation of monthly, quarterly, and annual financial reports. Assists with compiling and preparing financial reports, documentation, and information requests for external agencies and entities. Assists with processing fund transfers through the State of Oklahoma (OMES) website and serves as a backup for reconciliation of clearing accounts and cash funds on a monthly basis, processing monthly revenue transfers and ensuring Colleague aligns with all transactions processed through the State. Assists with fiscal year-end closing activities and the setup and maintenance of accounts for the new fiscal year. Prepares and posts general ledger journal entries related to fiscal year-end closing activities. Collaborates with outside agencies and vendors, including Office of Management and Enterprise Services, Oklahoma State Treasurer, and other business partners on process updates and changes. Assists the Director of Financial Operations with all aspects of financial reconciliations, including general ledger account reconciliations, review of payables and receivables, and completion of required monthly and/or quarterly reporting to the State of Oklahoma. Prepares and provides supporting documentation and related information required for internal and external audits. Assists management with special projects requests as assigned. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures ( http://www.occc.edu/policy/ ) Contributing to a safe educational and working environment is the responsibility of all College employees and is accomplished when employees: Adhere to established safety and health procedures and practices providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.
