Full Time Accountant/Bookkeeper

Job DescriptionJob Description Job Title:

Full-Time Bookkeeper Location:

Madison, Indiana Employment Type:

Full-Time Reports To:

Firm Owner /

Office Manager Position Summary:

We are a growing small accounting firm in Madison, Indiana seeking a reliable and detail-oriented Full-Time Bookkeeper to join our team. The ideal candidate will manage day-to-day bookkeeping and payroll responsibilities for multiple clients, maintain accurate financial records, and support our accounting staff in delivering high-quality service. This position requires strong organizational skills, attention to detail, the ability to work independently, and professional communication with both team members and clients.

Key Responsibilities:

• Maintain accurate financial records for multiple client accounts
• Record daily financial transactions, including accounts payable and accounts receivable
• Perform bank and credit card reconciliations
• Process live payroll for client businesses on scheduled payroll cycles
• Enter after-the-fact payroll information accurately and timely for accounting and tax reporting purposes
• Prepare and file payroll tax returns, including federal, state, and local payroll tax filings
• Monitor payroll deadlines to ensure timely deposits and filings
• Assist with preparation of monthly financial statements and related reports when services are included in the client engagement agreement
• Assist with month-end and year-end closing procedures, as assigned and consistent with firm service agreements
• Communicate with clients to request payroll and financial information and resolve discrepancies
• Maintain organized digital files and documentation
• Assist accountants with preparation for tax returns and audits, as directed
• Ensure compliance with applicable regulations, firm policies, and the scope of services defined in client engagement letters

Required Qualifications:

• Associate's degree in Accounting, Bookkeeping, or related field or equivalent work experience
• Minimum 2-3 years of bookkeeping and payroll processing experience
• Strong understanding of basic accounting principles and payroll procedures
• Experience processing live payroll, after-the-fact payroll, and payroll tax filings
• Proficiency with accounting software and Microsoft Office
• Ability to learn and effectively use firm software systems and workflows
• High attention to detail and accuracy
• Strong time management and organizational skills
• Ability to handle confidential financial and payroll information with professionalism

Preferred Qualifications:

• Experience working in an accounting firm or managing multiple client accounts
• Experience with Thomson Reuters CS Professional Suite, including: o UltraTax CS o Accounting CS o Practice CS o Fixed Assets CS
• Familiarity with GoFileRoom or similar cloud-based document management systems
• Experience working with QuickBooks Online and supporting clients using cloud-based accounting systems
• Proficiency with Microsoft Office 365, including Outlook, Excel, Word, and Teams
• Working knowledge of Microsoft Excel, including accurate data entry into pre-formatted spreadsheets, reviewing calculated totals, and generating basic financial reports
• Ability to follow established spreadsheet workflows where data is entered in one location and automatically summarized into reports such as income and expense statements
• Strong client communication and customer service skills

Work Schedule and Work Environment:

• Our firm follows a seasonal work schedule that reflects the demands of the tax and accounting profession. January 1 through May 31 (Peak Tax Season):
• Standard office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Additional hours, including occasional Saturdays and overtime, may be required during peak tax season and payroll deadlines
• Employees are expected to be flexible and dependable during this busy period to meet client service and filing requirements June 1 through December 31 (Off-Season):
• Standard office hours are Monday through Friday, 8:00 a.m. to 4:00 p.m.
• Overtime is generally not required during this period
• This schedule reflects our commitment to providing a balanced and sustainable work environment outside of peak season

Work Environment and Attendance Expectations:

• This position is primarily in-office, and employees are expected to work on-site at our Madison, Indiana office
• Consistent attendance, punctuality, and reliability are essential to meet client service and regulatory deadlines

Remote Work Consideration:

• Limited remote work opportunities may be considered after the employee has demonstrated proficiency in firm procedures, reliability, and the ability to work independently
• Employees are typically expected to complete an initial training and integration period of approximately one to two years in the office before remote work arrangements are evaluated
• Any remote work arrangement is subject to management approval and ongoing performance expectations

Compensation and Benefits:

• This position is a full-time salaried role, with compensation based on the candidate's experience, education, and demonstrated skills
• Salary will be discussed during the interview process and commensurate with qualifications and professional background

Benefits:

Our firm is committed to providing a stable and supportive work environment.

Benefits include:

• Paid Time Off (PTO) provided in a single combined leave category for vacation and personal time
• Separate paid sick time, calculated and tracked independently from PTO
• Paid holidays, including: o New Year's Day o Memorial Day o Independence Day o Labor Day o Thanksgiving Day o Christmas Day
• Simple IRA retirement plan with a 3% employer match
• Health insurance with the firm contributing 50% of the employee premium
• Professional development and continuing education opportunities
• A structured seasonal work schedule with reduced hours outside of peak tax season

Start Date and Hiring Timeline:

We are actively seeking to fill this position immediately. Our goal is to hire and start the right candidate as soon as possible so they can become familiar with our systems, procedures, and clients during the non-peak season. Starting during this period allows new employees the opportunity to receive training and build confidence in their role before the demands of peak tax season. How to

Apply:

Interested candidates are invited to submit a resume for consideration. Applications may be submitted by mail or email using the contact information below:

By Mail:

McKay Accounting Service Attn:

Phillip McKay 412 E Main St Madison, IN 47250 We will review applications as they are received and contact qualified candidates to schedule an interview.