Project Accountant

PGAL is a national design firm specializing in architecture, engineering, interiors, and planning for a diverse group of public and private sector clients. We believe great design grows from a supportive, energized environment. That's why we encourage initiative, value diverse perspectives, and give team members the opportunity to take meaningful ownership of their work. From your first day at PGAL, you will be part of a collaborative process where your voice matters and your contributions make a real impact. If you are seeking a firm where design excellence is matched by commitment to professional development and a culture that values people, PGAL offers a place to thrive and grow. We are seeking a highly skilled and detail-oriented Project Accountant to support monthly billing operations and project financial administration. This production-level position is focused on executing monthly invoicing, interpreting contract terms, and ensuring accurate project setup and compliance. The ideal candidate will demonstrate strong knowledge of the A/E industry billing cycle, proficiency in Deltek systems, and the ability to interpret complex contract language.

Responsibilities:

Include, but not limited to,

• Execute the complete monthly invoicing cycle, ensuring invoices are prepared accurately and submitted timely in accordance with contract billing terms and schedules
• Review and interpret client contracts to establish billing methods (Lump Sum, Time & Materials, Cost Plus), invoicing frequency, reimbursable expenses, and documentation requirements inclusive of Pay Applications, Waivers and MWBE reports
• Set up new projects in the financial system based on client contract terms, incorporating the appropriate phase/task structure, billing parameters, and insurance obligations
• Coordinate with project managers to validate project data, fee information, and milestones for accurate and timely billing
• Submit invoices via client-specific portals or through other electronic submission formats
• Track and reconcile project-level financial data, including prior billing, contract value, and remaining fee balances
• Monitor accounts receivable by following up on outstanding invoices and maintaining billing logs
• Ensure client and subconsultant certificate of insurance compliance is up to date and properly filed
• Prepare and submit reporting for MWBE, city, state, and local agency contracts as required
• Review subconsultant invoices and ensure required documentation is complete and compliant

Qualifications:

• High school diploma required; post-secondary degree in Accounting, Finance, or Business preferred
• Minimum 5 years of experience in project accounting or billing within an architecture, engineering, or construction (AEC) environment.
• Strong understanding of project billing methodologies, contract compliance, and industry-standard invoice practices
• Proficiency in Deltek Vantagepoint / Vision required
• Skilled in Microsoft Excel, Outlook, and Word
• Familiarity with FAR and other federal contract compliance preferred
• Exceptional attention to detail, ability to manage deadlines across multiple active projects, and strong organizational skills
• Strong written and verbal communication skills; must be comfortable interacting with internal teams and external clients professionally
• Must be legally authorized to work in the United States for any employer without sponsorship now or in the future PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k), and profit sharing.

We also offer paid leave inclusive of holidays, PTO, and paid parental leave. PGAL is an Equal Opportunity Employer, including disability and protected veteran status. PGAL is a VEVRAA Federal Contractor.