Accounting Clerk IV

The Accounting Clerk IV - Cashier's Office reports to the Accounts Receivable Manager. The Accounting Clerk IV performs complex clerical and various difficult bookkeeping work applying accepted procedures to the preparation and maintenance of accounting records. Duties and responsibilities include, but are not limited to the following: Prepares daily bank deposit including processing cash receipt journal vouchers for daily deposit. Creates and maintains all Banner Detail Codes, with review and approval by the Accountant III- Student Operations and the Executive Director of Financial Services. Reconciles Third Party Billing accounts and other miscellaneous accounts in Banner Student for billing purposes. Initiates refund cycle for weekly. Completes refund cycle to forward to accounts payable. Assists with questions, problem resolution, and payment collection when needed in daily cashiering operation. Performs extensive research and follow-up to resolve and correct problems on student accounts. Creates and updates rate tables for tuition and fees every semester (or more frequently if needed) with supervisory review. Rolls financial data to create new terms prior to registration. Works with Registrar to determine refund dates, withdrawal dates, and installment dates with review and approval by the Accountant III- Student Operations. Creates and distributes student 1098Ts. Performs data entry into Banner Student. Sets up all Continuing Education fees, dual credit fees, and Texas Workforce fees. Processes and enters third party contracts for approved participants. Creates and updates records related to student debt residing with external collection agency and the state system. Reconcile all financial aid related disbursements between applicable systems (i.e. Banner Finance, Banner Student, Ledger and Department of Education Student Payment Summary.) Reconciles all scholarship funds. Enters all debt for students into State of Texas TINS and reconciles the debt with Banner Student. Process write-offs yearly by determining student debt to write-off, process write-offs in Banner Student, and reviewing allowance worksheet. Scan in documents with document imaging system. Review Dual Credit Student accounts and manually analyze for adjustments or needed changes.

OTHER JOB FUNCTIONS

Assists Accounts Receivable Manager in monthly reconciliation of various receivables, daily cash monitoring, and assists in preparation of some annual reports. Assists in the reconciliation of residual and refund amounts due to students for drops and withdrawals. Perform other duties as assigned.

GENERAL QUALIFICATIONS/REQUIREMENTS

Education Minimum of a 2-year degree is required; advanced formal training courses in accounting, bookkeeping, spreadsheet software or two-year accounting degree is preferred. Experience Requires considerable experience in general office work with emphasis on bookkeeping and accounting operations and handling cash within a cashiering environment. Knowledge, Skills, and Abilities Must be proficient in Microsoft Word and Excel. Requires skill in the use of a 10-key calculator, computer, and related office equipment. Must be able to perform numerical detail work accurately, make appropriate computations, and write legible. Must comply with established college standards and policies. Physical Requirements Manual dexterity to type, operate calculator, personal computer, and various business machines. Must have vision adequate to read and review typed and handwritten documents. Requires constant sitting, walking, and seeing. Requires frequent standing, lifting, pushing, pulling, and carrying objects up to 25 pounds. Requires infrequent stooping, bending, sorting, and filing. Security Sensitive This position is security sensitive and thereby subject to the provisions of the Texas Education Code §51.215.

WORKING CONDITIONS

Normal office environment.