Accounting & Administrative Coordinator

Accounting & Administrative Coordinator Nexus Integrity Management - 3.5 Pasadena, TX Job Details Full-time 1 day ago Qualifications Accounting systems

QuickBooks Full Job Description Accounting & Administrative Coordinator Location:

Pasadena, Texas Position Type:

Full-Time, Hourly, In-Office Position Summary Nexus Integrity Management is seeking a highly organized and detail-oriented Accounting Administrative Coordinator to support daily accounting functions and general office operations. This role is responsible for ensuring the smooth day-to-day administrative workflow of the office while providing essential support for accounts payable, accounts receivable, invoicing, customer service, and general administrative tasks. The ideal candidate is dependable, professional, customer-focused, and comfortable balancing accounting responsibilities with office management and administrative support in a fast-paced environment. Essential Duties & Responsibilities Accounting Support Prepare and process customer invoices accurately and in a timely manner Manage accounts receivable, including payment tracking, follow-up on outstanding balances, and customer payment communications Process accounts payable, including entering vendor invoices, verifying accuracy, and coordinating payment processing Maintain accurate accounting records and supporting documentation Assist with QuickBooks data entry, account reconciliation support, and general bookkeeping functions Coordinate with internal leadership and external accounting partners as needed Organize and maintain financial files and documentation Administrative & Office Support Answer incoming phone calls professionally and direct inquiries appropriately Provide excellent customer service to clients, vendors, and internal team members Manage incoming and outgoing mail, shipping, and package distribution Perform data entry and maintain organized electronic and physical filing systems Order and maintain office supplies and support general office organization Assist with document preparation, scanning, filing, and record retention Support administrative projects and reporting as assigned Serve as a general administrative resource for office and operational support needs Handle miscellaneous administrative tasks and special projects as needed Qualifications 2+ years of administrative, accounting support, bookkeeping, or office coordination experience preferred Experience with QuickBooks required Strong understanding of accounts payable, accounts receivable, invoicing, and general office procedures Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word Strong organizational skills with exceptional attention to detail Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines Professional communication skills, both written and verbal Strong customer service mindset and problem-solving abilities Ability to maintain confidentiality and handle sensitive information with discretion Self-motivated, dependable, and adaptable in a dynamic work environment Physical Requirements Prolonged periods of sitting at a desk and working on a computer Ability to communicate effectively by phone and in person Ability to occasionally lift and move office materials or packages up to 25 pounds Ability to perform routine office tasks including filing, scanning, and document handling Work Environment This position is based full-time in Nexus' Pasadena, Texas office. This is an in-office role requiring regular attendance during standard business hours.