Accounting Associate

Position Overview The Accounting Associate will support day-to-day accounting operations across accounts payable, accounts receivable, reconciliations, and financial data management. This role is responsible for ensuring financial transactions are accurate, organized, and processed in a timely manner. This position will play a key role in building scalable accounting processes and supporting the overall financial health of the organization. The Accounting Associate will work closely with the Controller and cross-functional teams to maintain operational efficiency and data integrity. Key Responsibilities Accounts Payable & Vendor Management Process, code, and enter vendor invoices accurately Maintain vendor records, including W-9s and contact information Track and prepare payment schedules for review Monitor AP aging and follow up on outstanding items Support vendor communication and issue resolution Accounts Receivable & Payment Tracking Assist with invoice generation and distribution Track incoming payments and apply them appropriately Maintain accurate customer account records Support follow-up on outstanding balances and discrepancies Reconciliations & Month-End Close Support Perform bank and credit card reconciliations Assist in preparing journal entries for review and approval Track prepaid expenses and recurring costs Support accrual preparation and financial close processes Maintain organized documentation for audit readiness Expense & Utilities Management Reconcile recurring expenses including utilities, rent, and subscriptions Monitor expense trends and flag anomalies or variances Assist in tracking contracts and recurring financial obligations Dispute & Exception Management Track and manage billing discrepancies, chargebacks, and disputes Coordinate with internal teams to resolve issues efficiently Maintain documentation and reporting on dispute trends Financial Data & Reporting Support Ensure accurate coding and classification of transactions Maintain clean and consistent general ledger data Pull and prepare standard reports for internal review Assist with audit support and financial documentation Administrative & Operational Support Manage incoming financial mail and documentation Track checks, payments, and related records Maintain organized digital and physical filing systems Process Improvement & Ownership Document workflows and standard operating procedures (SOPs) Identify inefficiencies and recommend process improvements Support implementation of new systems and tools as the organization scales Qualifications 1-3+ years of experience in accounting, finance, or related field Strong attention to detail and organizational skills Proficiency in Excel and basic accounting systems Ability to manage multiple tasks and prioritize effectively Strong communication skills and ability to work cross-functionally Success in This Role Accurate and timely processing of financial transactions Clean and well-maintained financial records #hc238163