STAFF ACCOUNTANT

Job DescriptionJob Description

POSITION OBJECTIVE

The Staff Accountant is responsible for supporting the accuracy and integrity of the organization's financial records through preparation of journal entries, account reconciliations, and financial schedules. This role performs day-to-day general ledger accounting activities and assists in the month-end close process, ensuring financial transactions are recorded accurately and in accordance with Generally Accepted Accounting Principles (GAAP). The Staff Accountant works closely with the Controller, Senior Accountant, and Accounting Operations team to ensure financial data is complete, properly supported, and audit-ready across multiple entities. This position supports ongoing efforts to strengthen internal controls, improve processes, and assist with the organization's transition to Sage Intacct. This role is responsible for supporting a strong internal control environment and ensuring all financial activities are documented, accurate, and audit ready.

EDUCATION AND EXPERIENCE

Required:

Bachelor's degree in accounting, finance, business administration or related field. Minimum 2-4 years of progressive accounting experience. Experience preparing journal entries and performing account reconciliations . Experience supporting month-end and year-end close processes.

Preferred:

Experience in multi-entity or multi-location organizations. Experience with enterprise resource planning (ERP) systems (Sage Intacct, Spectrum, Dynamics 365, or similar). Experience supporting audits and financial reporting. Knowledge of GAAP fundamentals and internal control practices. Experience remediating audit findings or modernizing accounting functions.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong attention to detail and accuracy.
• Ability to analyze financial data and identify discrepancies.
• Strong organizational and time management skills.
• Intermediate to advanced proficiency in Microsoft Excel
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong communication and problem-solving skills.
• Ability to maintain organized, audit-ready documentation.
• Ability to work effectively under supervision and follow established processes.

ESSENTIAL FUNCTIONS OF THE JOB

General Ledger & Journal Entries Prepares and posts journal entries with appropriate supporting documentation. Ensures transactions are recorded accurately and in the correct accounting period. Assists in maintaining general ledger accuracy across entities and departments. Reviews account activity and flags discrepancies or unusual items for review. All work is performed under review of the Controller or Senior Accountant to ensure accuracy and completeness. Bank & Cash Reconciliations Prepares monthly bank reconciliations for assigned accounts. Reconciles bank statements to general ledger balances. Identifies and documents reconciling items, including timing differences. Assists in researching discrepancies and escalate unresolved items. Balance Sheet Reconciliations Prepares and maintain monthly reconciliations for all assigned balance sheet accounts. Ensures all accounts are reconciled timely and supported with appropriate documentation. Identifies discrepancies and escalates for review and resolution. Maintains organized reconciliation documentation. Month-End Close Executes assigned components of the monthly, quarterly, and year-end close process. Prepares and posts standard adjusting entries, including accruals and prepaids. Completes assigned closes tasks in accordance with established timelines. Assists in maintaining a structured and timely close process. Financial Reporting Support Prepares supporting schedules and documentation for financial reporting. Assists in the preparation of internal financial statements and reports. Provides analysis of account balances and variance explanations as requested. Audit & Compliance Support Prepares and organizes documentation required for internal and external audits. Ensures all assigned work is properly supported and traceable. Assists in responding to auditor requests and inquiries. Supports audit preparation activities and assists with documentation cleanup as directed. Fixed Assets & Accrual Accounting

• Assists in maintaining fixed asset schedules and recording depreciation.
• Tracks capital expenditures and ensures proper classification.
• Prepares and record accruals for expenses incurred but not yet recorded.
• Monitors prepaid expenses and ensure proper amortization.

Intercompany & Multi-Entity Accounting Assists in recording and reconciling intercompany transactions across entities. Supports reconciliation of intercompany accounts. Assists in maintaining accurate entity-level financial data. Internal Controls & Process Support Follows established accounting policies and internal control procedures. Maintains consistent and standardized documentation practices. Identifies potential issues and escalates control concerns. Assists with process improvements and system implementations, including Sage Intacct. Ensures all assigned tasks are completed in accordance with established accounting policies and procedures. Other Duties

• Performs other duties as assigned.
• Support cross-functional initiatives within the Finance Department .

Supervisory Responsibilities:

None Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to manage stress associated with regulatory deadlines and compliance requirements.
• Manual dexterity to perform data entry.
• Potential for after-hours working including nights, weekends and holidays.
• Occasional lifting of up to 25 pounds.

Travel Requirements:

• Occasional local travel to project sites, vendor locations, or governmental agencies.
• Occasional travel to trainings, workshops, corporate office or meetings as required.

NATIVE AMERICAN HIRING PREFERENCE

Hiring for this position is subject to Native American preference requirements of Nisqually law pursuant to Title 42, of the Nisqually Tribal Code, Indian Preference and Tribal Employment Rights Ordinance (TERO).