Administrative Services Generalist

Administrative Services Generalist Salary $46,082.00 - $51,843.00 Annually Location Riverton Job Type Full-Time Job Number 202300185 Department Business Office Opening Date 04/29/2026 Additional Information This position description is not intended, and should not be construed, to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. Description Benefits Description This position has an expected start date of July 1st. Position Summary The Administrative Services Generalist is responsible for processing the monthly payroll and a broad cross section of Administrative Services duties. This work includes a variety of complex fiscal and clerical tasks to ensure timely, efficient, and accurate payroll processing and functioning of the Business Office and Grants. This position will report directly to the Director of Finance, with additional coordination with the Payroll Supervisor/Budget Analyst. Examples of Duties Essential Duties and Responsibilities Payroll a. Prepare, process and balance monthly payroll to include, but not limited to, the following: i. Review various payroll documents for completeness and appropriateness prior to data entry. ii. Serve as backup to the Payroll Supervisor. iii. Maintain integrity of data through cross-check of calculations and entries initiated by the Payroll Supervisor. iv. Fulfill Payroll Supervisor duties on an as-needed basis. v. Review employee time from Colleague Self-Service for completeness and accuracy prior to payroll processing. Resolve all WTE insufficiencies and errors. vi. Communicate and work with departments and employees to obtain and provide information, resolve discrepancies, correct any possible payroll issues, complete missing documentation, and correct errors. vii. Ensure accuracy of payroll data prior to processing payment. viii. Perform calculation of wages, overtime, compensatory time, leave payments and deductions to ensure compliance with federal and state laws. ix. Create, audit and update as required, routine leave accruals. x. Calculate benefit premiums and deduction amounts and perform associated data entry. xi. Calculate, record, and process specialized payroll and benefit transactions and one-time adjustments. xii. Compute, prepare, and process withholdings and deductions including garnishments. xiii. Prepare and reconcile payables for benefit programs on a monthly basis. xiv. Reconcile earnings, hours, leave pay out and deductions for employees separating from employment. xv. Manage and maintain the administrative structure and classification of all payroll documents within the document imaging system. xvi. Plan, design, and manage Colleague Reporting and Operating Analytics (CROA) reports to support existing reporting requirements and to increase efficiencies within the Payroll Department. b. Monitor student earnings and federal work study awards. Coordinate with Financial Aid to insure proper funding of student employment through Federal Work Study funds and Institutional funds. c. Educate supervisors and employees on the features and use of Colleague Self-Service. d. Monitor student employment to institute wage increases when eligible. e. Coordinate payroll information and processing with the Business Office. f. Prepare and file monthly and quarterly tax payments for both state(s) and federal taxes. g. Reconcile payroll account balances on a monthly basis. h. Prepare various other reports including tax reports, benefit enrollment/deduction reports, payroll reports, and other reports required for federal and state compliance requirements. Business Office/Grants a. Performs monthly processing of credit card statements for all credit cards used by CWC and WPBS. i. Reviews the statement and determines if documentation provided is appropriate, meets required standards, and follows CWC procedures and processes. ii. Follows through on communication with cardholders to obtain extra backup, information, and/or approval signatures. iii. Reconciles numbered cards and approves statements in the Wells Fargo online system. b. Supports the following accounts payable functions: i. Processes

CWC & WPBS

payables by processing invoices, matching them to purchase orders and preparing them for payment. ii. Evaluates which purchase orders require further authorization prior to entering. iii. Reviews batches for payment, printing checks and related reports, and processing E-checks (direct deposit). iv. Manages and maintains accounts payable documents through document imaging system and files AP documents. c. Provides back up for Accounting Technician I - Cashier in all aspects including customer service, student support, answering questions and directing students as appropriate, assisting students to understand their account balances, adding and reconciling meal money, processing receipts for student payments, revenue, EFTs, auxiliary deposits, club deposits, daily reconciliation, etc. d. Bank statement reconciliations i. Auxiliary and Tuition & Fees - full reconciliation of the accounts; generating the corresponding reports and posting adjustment related to banking fees. ii. Reconciles various other minor accounts quarterly with their corresponding reports and posting adjustments related to banking fees and transactions. e. Processes electronic check deposits to the bank. f. Processes unclaimed property i. Compiles list of payees with uncashed checks; Combine payees with multiple uncashed checks; Evaluate each payee to Business Office requirements; Research and comply with several different states' regulations; Compile and report to several different states; Verify all documentation and regulations have been met in all states. g. Oversees the file store operations, including regular shredding and document elimination according to established policy. Maintains and operates the document imaging system for electronic documentation. h. Compiles auto logs and prepares the monthly journal entry. i.

Supports the following grant functions:

i. Processes fund requests for restricted programs and special projects for reimbursement using internal and external databases. ii. Processes periodic reports and reconciliation for restricted and special project budgets. iii. Reconciles grant accounting activity to the general ledger accounts. iv. Processes roll-over budgets for grants at fiscal year-end. j. Prepares documentation and responses for auditors as well as possessing a working knowledge of best business practices and awareness of generally accepted accounting principles. k. Performs related duties as required. Typical Qualifications Position Specifications and Minimum Qualifications Education Bachelor's degree in accounting, finance, general business, or other directly related field from a regionally accredited institution of higher learning recognized by the U.S. Department of Education. Experience Three years of directly-related experience in payroll or accounting. Licenses/Certifications None. Equivalency Statement Equivalent combinations of education and experience from which comparable knowledge and abilities can be acquired may be considered on a case-by-case basis. Knowledge, Skills, and Abilities Knowledge of current word processing, database, presentation, and spreadsheet applications, specifically Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Datatel Colleague). Knowledge of effective payroll practices. Knowledge of mathematics, accounting and bookkeeping practices, general fund accounting and use of general ledger accounts. Knowledge of general office maintenance and practices. Knowledge of filing systems (alpha and numeric), letter composition, grammar, spelling and punctuation. Knowledge and use of telephone etiquette and basic public relations. Knowledge of CWC policies, procedures and practices. Skilled in account reconciliation and balancing. Possess strong, effective interpersonal skills. Skill in the operation of a personal computer, calculator, and ten-key by touch. Ability to react well under pressure, handle and balance multiple demands at one-time, work with frequent interruptions and perform duties and tasks with limited errors. Ability to communicate effectively, verbally and in writing. Ability to effectively identify and resolve problems related to every-day administrative operations. Ability to perform mathematical calculations of varying complexity. Ability to maintain strict confidentiality related to sensitive administrative information; Ability to operate standard office equipment. Ability to maintain high level of personal integrity. Ability to develop effective working relationships with executives, board members, supervisors, fellow employees, vendors, contractors, and the public. Ability to relate with a diverse population in a professional, helpful manner. Ability to work independently while supporting a team effort. Ability to organize, prioritize, and follow multiple projects concurrently through to completion with an attention to detail, and to meet deadlines. Ability to use independent judgment and demonstrate initiative in identifying problems and proposing resolutions. Ability to read, analyze and interpret information. Possess strong organizational skills. Level of Supervision This position operates with limited autonomy under the direct supervision of the Director of Finance, with additional coordination with the Payroll/Grants offices. Working Environment Reasonable accommodation will be extended to otherwise qualified individuals with a legally recognized disability. Equipment Used Standard office equipment, desktop and mobile computer hardware, general office technology. Physical Requirements Tasks require variety of physical activities, which do not generally involve muscular strain, such as walking, standing, stooping, sitting, reaching and light lifting. Regular talking, hearing and seeing required in the normal course of performing the job. Common eye, hand, finger dexterity required to perform some essential functions. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking and creative problem solving. Environmental Conditions Incumbent of the position generally performs work in a typical office setting with appropriate climate controls. CWC is an Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities. If you have a disability and would like to request an accommodation to apply for a position, please call 307-855-2112 or email cwchr@CWC.edu. We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average of __ hours per week over the course of a year, receive benefits on a pro-rated basis. To learn more details, visit our benefits page. Employer Central Wyoming College Address 2660 Peck Ave Riverton, Wyoming, 82501 Phone 3078552124 3078552112 Website WWW.CWC.EDU