Administrative Accounting Assistant

Administrative Accounting Assistant Salinas, CA Job Details Full-time $22

• $24 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Vision insurance Life insurance Referral program Retirement plan Qualifications Bilingual Microsoft Word Benefits administration Accounts receivable Financial data reconciliation Presentation software Phone communication Regulatory compliance Filing Mid-level 3 years Bachelor's degree in business administration Administrative experience Client invoicing Bachelor's degree QuickBooks Online QuickBooks Accounting and finance experience Business Administration Typing Phone etiquette Bachelor's degree in accounting Business Accounting Communication skills Payroll processing Regulatory compliance management Time management

Full Job Description Administrative Accounting Assistant Schedule:

Monday

• Friday, 8:30 AM
• 5:00 PM (occasional overtime and Saturdays) Please Read Before Applying We're upfront about two non‑negotiable requirements:

Location:

Must be able to report to our headquarters office in Salinas, CA.

Experience:

Possess a minimum of 3-5 years of progressive, full‑time accounting experience, with a strong background in invoicing, accounts payable, accounts receivable, and payroll management. Most applications are disqualified for not meeting these criteria. If you're unsure, you likely don't qualify. Please apply only if you meet both requirements. Scope of Position As our Administrative Accounting Assistant, you'll play a vital role in supporting the Office Manager and accounting team. Responsibilities are prioritized below from most critical to supportive:

• Support weekly payroll processing and address payroll discrepancies across multiple states, maintaining regulatory compliance and fostering employee satisfaction.
• Prepare and issue multiple client invoices each week to guarantee precision and sustain cash flow.
• Process accounts payable and receivable to ensure accurate and timely financial transactions.
• Serve as liaison between headquarters and satellite offices to streamline communication and operations.
• Assist with reconciling accounts.
• Assist with employee benefits administration and office policy implementation to support HR functions.
• Coordinate meetings and prepare business documents for management and staff.
• Maintain office supplies and filing systems to keep operations organized.
• Deliver excellent customer service and uphold a professional office environment in all interactions.

Required Skills 5+ years of experience in administrative and bookkeeping roles (A/R, A/P, Payroll). Intermediate proficiency in MS Office (Word, Excel, PowerPoint) and QuickBooks Online. Typing speed of at least 50 WPM. Strong communication, time management, and problem-solving skills. Exceptional attention to detail and ability to multitask. Professional phone/email etiquette and positive attitude. Bilingual/biliterate is a plus. Preferred Education Bachelor's degree in Accounting, Business Administration, or related field desired. Physical & Work Environment Office setting with moderate noise. Frequent sitting, filing, and keyboarding, grasping & reaching. Occasional lifting (up to 30 lbs.), bending, and walking, climbing stairs. If you're dependable, detail-oriented, and enthusiastic about supporting both accounting and administrative functions, we'd love to hear from you. Apply today and help us keep our operations efficient and professional

Job Type:

Full-time Pay:

$22.00

• $24.

00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Referral program Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person