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Job Description
Position Title:
Accounting Administrator Reports to: Finance Manager /
Director of Operations Employee Class:
Salary Exempt Date Revised:
06/22/26
About Cliff Point:
Cliff Point Construction is a general contracting firm devoted to providing the highest quality construction services to our clients. We pride ourselves on honesty, transparency and project integrity. We go the extra mile to ensure customer satisfaction and the project is done to the highest of standards. We take our work seriously, but not ourselves. Our clients are demanding, as they should be. We encourage and facilitate skill-based growth. We do this by cross training and developing independent career tracks. Our customers expect a strong level of professionalism and the highest level of quality. We strive to deliver and exceed expectations every day, on every project.
Summary:
The Accounting Administrator is responsible for supporting construction project accounting, subcontractor administration, accounts receivable, accounts payable, and compliance documentation. This role serves as a critical link between project teams, subcontractors, vendors, and company leadership, ensuring that financial records, project billing, and compliance requirements are managed accurately and efficiently. The ideal candidate is highly organized, detail-oriented, and eager to build a long-term career in construction accounting. This position offers significant growth potential within Cliff Point's finance and operations team.
Primary Responsibilities:
Accounts Receivable & Project Billing Assist with project billing, invoicing, and collections. Process and track time-and-material (T&M) tickets, change orders, and related billing documentation. Support preparation of owner invoices and progress billings. Maintain accurate project cost records and billing logs. Coordinate with project managers to ensure timely and accurate billing. Accounts Payable & Subcontractor Administration Process subcontractor and vendor invoices. Review invoices for accuracy and proper cost coding. Assist with subcontractor monthly pay applications. Coordinate lien waivers, conditional releases, and final releases. Maintain subcontractor payment records and documentation. Compliance & Risk Management Track subcontractor insurance certificates and compliance requirements. Obtain and maintain W-9 forms, business licenses, and required project documentation. Monitor expiration dates and ensure compliance records remain current. Assist with contractor prequalification and vendor onboarding. Project Accounting Support Assist with project cost tracking and job cost reporting. Prepare monthly financial and project reports for management and clients. Support budget tracking and cost forecasting activities. Work closely with project managers to monitor project financial performance. Own Sage's job creation and manage each job's in's & outs from an accounting perspective. Administrative & Financial Support Maintain organized electronic and physical project files. Support month-end and year-end accounting processes. Assist with audits and financial reviews. Collaborate with accounting firm, operations, and project management teams. Perform additional accounting and administrative duties as assigned. Software & Systems Experience with the following software is preferred: QuickBooks Sage 100 Contractor Microsoft Office Suite (Excel, Outlook, Word) Procore Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred. Not required. 1-3 years of accounting, bookkeeping, and administrative experience. Construction accounting experience is strongly preferred. Understanding of job costing, subcontractor management, and project billing processes. Familiarity with lien waivers, insurance compliance, and construction documentation. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Self-motivated with the ability to prioritize multiple tasks. Ability to work independently while contributing positively to a collaborative team environment.
Compensation:
Our goal is complete and total customer satisfaction. But to effectively care for our customers, we must first care for ourselves. That all starts by supporting our employees with a living wage, training and support, professional development, health, and well-being. Compensation & Benefits Our goal is complete and total customer satisfaction. To effectively care for our clients, we first care for our team. We support our employees through competitive compensation, professional development, career growth opportunities, and a strong company culture.
Compensation:
hourly part time or full time depending on qualifications, experience.
Benefits Include:
Medical Insurance Dental Insurance Vision Insurance 401(k) Paid Time Off (PTO) Paid Holidays This job description outlines the core responsibilities intended for this role; however, duties may evolve with business needs. Cliff Point is an equal-opportunity employer. All elements related to the hiring, promotions, assignments, or privilege of employment are based on individual merit, performance, competency and the needs of the business. We do not discriminate based on age, ancestry, race, color, disability, exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, religious creed, sex (includes pregnancy, childbirth, and related medical conditions), and sexual orientation. Growth Opportunity This position is designed for an individual seeking a long-term career path within construction accounting and operations. Successful candidates will have opportunities to expand their responsibilities into project accounting, financial management, and leadership roles as Cliff Point continues to grow. This job description outlines the primary responsibilities intended for this role; however, duties may evolve as business needs change. Cliff Point Construction is an equal opportunity employer. We value integrity, accountability, craftsmanship, and a collaborative spirit.
Job Types:
Full-time, Part-time Pay:
$38.00 - $48.00 per hour
Benefits:
401(k) Dental insurance Health insurance Vision insurance
