Administrative and Accounting Assistant

Benefits:

401(k) matching Competitive salary Dental insurance Health insurance Paid time off Vision insurance

Job Summary:

We are looking for a dependable and detail-oriented Administrative and Accounting Assistant to support our accounting and back-office team. Our company provides centralized accounting and administrative support to a group of affiliated operating companies. This role provides administrative and accounting support across multiple operating companies. Strong organizational skills, the ability to prioritize effectively, and comfort multitasking in a deadline-driven environment are essential for success in this role.

Key Responsibilities:

Provide general administrative support: phones, emails, scheduling, and filing Assist with accounts payable, accounts receivable, and basic bookkeeping tasks across multiple operating companies Enter and reconcile data in accounting software (e.g., QuickBooks) for various entities Help prepare financial reports and maintain accurate, well-organized records for each company supported Manage and prioritize workflow across multiple entities to meet reporting and filing deadlines Coordinate with accountants and team members to ensure timely completion of deliverables Maintain confidentiality and professionalism when handling sensitive financial information Perform other office and administrative duties as needed

Qualifications:

Exceptional organizational skills and the ability to prioritize and manage competing deadlines is required Proven ability to multitask and stay organized while supporting multiple companies or entities simultaneously is required (e.g., in a shared-services group, multi-entity accounting environment, or accounting firm) Prior experience in administrative or accounting support roles preferred Strong attention to detail and accuracy Proficient in Microsoft Office (especially Excel); experience with accounting software such as QuickBooks is a plus Ability to handle confidential financial information with professionalism and discretion Comfortable working in a fast-paced, team-oriented environment with shifting priorities Excellent communication and time management skills