Administrative/Accounting Assistant

Administrative/Accounting Assistant Shearer Companies - 3.0 Elkridge, MD Job Details Full-time $21 - $23 an hour 19 hours ago Qualifications Computer literacy

Full Job Description General Summary:

The Administrative/Accounting Assistant will provide support to the Administration Department with accounting and general office functions. This position will complete assigned Accounts Payable (A/P) and Accounts Receivable (A/R) tasks, reconcile bank statements, assist with answering phones and greeting visitors.

Essential Duties and Responsibilities:

Enters A/P invoices into QuickBooks Online (QBO) using correct General Ledger (GL) codes. Creates A/R invoices as needed. Reconciles monthly bank statements. Matches bi-weekly checks with invoices, verifying the accuracy of the information on the check against the invoice. Sorts and distributes incoming mail; prints stamps and mailing labels as needed. Completes required filing; creates new files; packages files for storage as required. Assists in month-end and/or year-end filing and reporting procedures. Completes online vehicle registrations and distributes vehicle insurance cards as needed. Receives visitors at the front desk by greeting, welcoming, directing and announcing them appropriately. Maintains office security by following safety procedures and controlling access via the reception desk. Performs other tasks/projects as requested by management.

Supervisory Responsibilities:

None.

Qualifications:

Ability to acquire TSA certification (required). Proficient with spreadsheets and data entry. Good problem-solving skills and ability to prioritize; well-organized, efficient and a self-starter with strong attention to detail. Excellent communication skills, both verbal and written; personable, professional phone skills. Ability to manage time effectively to ensure timely responses and completion of tasks / projects; ability to tolerate periods of stress and adhere to deadlines. Ability to perform filing and record keeping tasks. Ability to maintain high standards of confidentiality. Education and/or

Experience:

High School diploma or GED; Associates or Bachelors degree in Accounting or related field a plus. At least one (1) year of accounting experience preferred; general experience in the Customer Service field a plus. An equivalent combination of education and experience.

Language Skills:

Strong command of the English language, both orally and in writing. Ability to communicate clearly, concisely and effectively.

Computer Skills:

Proficiency with Microsoft Office, especially Word, Excel and Outlook; strong working knowledge of Excel. Hands-on experience with QuickBooks Online a plus. Ability to quickly learn new programs/systems.

Physical Demands:

Sitting up to eight (8) hours or more per day; standing and/or walking two (2) hours or more per day. Up to eight (8) or more hours per day doing computer work. Ability to lift up to 40 pounds. Ability to bend, reach and stoop; ability to move about the facility. Noise level may be moderate due to multiple conversations in close proximity.

Work Environment:

Office environment.

Travel Requirements:

Occasional travel as needed.