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Billing Supervisor

Job

Engine Systems Inc

Chesapeake, VA (In Person)

Full-Time

Posted 1 week ago (Updated 5 days ago) • Actively hiring

Expires 6/3/2026

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Job Description

Overview Marine Systems, Inc. is hiring a Billing Supervisor at our Chesapeake, VA location. Responsibilities
  • Responsible for the supervision of billing coordinators at respective division (if applicable).
  • Responsible for all aspects of Service, Parts, Credit, Warranty and Core Billing process.
  • Ensure KES accounting policy and procedures and Levels of Authority are followed by employees.
  • Responsible for labor entry into Oracle
  • Maintain and update confidential customer contracts, escalations and new contracts.
  • Assist with Sales Tax monitoring, invoicing, and tax credits.
  • Audit WIP Pending and Interface table.
  • Correspond with customers regarding purchase orders, collections, invoicing issues, sales tax, etc.
  • Responsible for insuring that intercompany paperwork is forwarded to respective divisions timely.
  • Assist Internal and External auditors with requests for information and documentation.
  • Review and approve office expenditures and if applicable, employee expense reports in Oracle.
  • Audit and research cost and pricing issues, cores, work orders, invoices and credits.
  • Review and approve freight bills & accounts payable invoices for office, overhead and non-purchasing related cost.
  • Responsible for company petty cash checkbook, petty cash, reporting and reconciliation (if applicable).
  • Submit weekly, monthly and quarterly reports to Assistant Controller/VP/GM.
  • Perform HR functions for location as requested.
  • Process credit card transactions as required for orders and submit reports to AR.
  • Perform all receptionist duties.
  • Maintain and distribute on-call list with the answering service (if applicable).
  • Maintain keys to building & offices and code activation/termination with Security company (if applicable).
  • Act as liaison with the building management company on parking problems, meter readings, and any other issues that may arise (if applicable).
  • Other duties as assigned. Qualifications
  • PC Knowledge (Windows/Excel/Word/Power Point) Oracle experience preferred.
  • Strong written and verbal communication skills
  • Self-motivated and multi-task oriented
  • Degree or 5 years related experience and/or training Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities

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