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ACCOUNTING & OFFFICE COORDINATOR
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ASI - Division of Thermal Technologies
Green Bay, WI (In Person)
$45,760 Salary, Full-Time
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Job Description
JOIN A GROWING TEAM WHERE YOUR WORK MAKES A DIFFERENCE
At ASI, we design and manufacture custom drying, curing, and cooling systems used in advanced manufacturing processes around the world. For over 40 years, we've built a reputation as an industry leader with our engineered-to-order solutions—all proudly made in Green Bay, Wisconsin. Our team works hands-on to build high-quality systems using a variety of web transport technologies, including air flotation, roll-support, and conveyorized drying systems. We are seeking a highly organized, detail-oriented Accounting & Office Coordinator to support our Accounting, Human Resources, and Administrative functions.WHAT YOU'LL DO
As our Accounting & Office Coordinator, you'll serve as a key member of our office team, helping ensure daily operations run smoothly and efficiently. Accounting & Financial Administration- Process Accounts Payable transactions and prepare weekly check runs.
- Maintain accurate Accounts Payable and Accounts Receivable records.
- Reconcile company credit card statements in accordance with company policies.
- Assist with cash receipts processing and local bank deposits.
- Prepare customer invoices for service work, parts orders, and progress billings.
- Generate reports and provide accounting support to management and other departments. Customer & Operational Support
- Enter customer orders, process change orders, and close completed jobs.
- Maintain accurate job and customer information within company systems.
- Support cross-functional teams with administrative and operational needs. Recruiting & Human Resources Support
- Post employment opportunities and assist with candidate sourcing efforts.
- Conduct initial phone and virtual candidate interviews.
- Coordinate interviews with hiring managers.
- Represent ASI at career fairs and recruiting events. General Office Administration
- Manage incoming phone calls and direct inquiries appropriately.
- Maintain office supply inventory and coordinate purchasing as needed.
- Support special projects and provide administrative assistance across departments.
WHAT WE'RE LOOKING FOR
This is an excellent opportunity for someone who enjoys variety in their workday, takes pride in accuracy, and wants to contribute to the overall success of a growing manufacturing organization. Required Skills & Qualifications- Strong organizational skills and exceptional attention to detail.
- Basic accounting knowledge and understanding of business processes.
- Proficiency with Microsoft Office and general computer applications.
- Ability to manage multiple priorities and meet deadlines.
- Strong problem-solving and critical-thinking skills.
- Excellent verbal and written communication abilities.
- Self-motivated with the ability to work independently while contributing to a team environment. Preferred Qualifications
- Associate degree in Accounting, Business Administration, or related experience.
- Previous experience in accounting, office administration, payroll, HR, or recruiting.
- Experience with ERP systems, accounting software, or business management systems.
- IT aptitude or technical troubleshooting skills are a plus.
WHY JOIN ASI
At ASI, you're not just another employee—you're part of an employee-owned company where your contributions directly impact our success.We offer:
- Competitive pay
- Flex time
- Health, dental, and vision insurance
- Employer HSA contributions
- ESOP (Employee Stock Ownership Plan) - ownership stake in the company
- 401(k) with additional retirement savings opportunities
- Profit-sharing potential
- 9 paid holidays + 3 weeks PTO (prorated first year)
- Tuition reimbursement and skill development opportunities
- Life and disability insurance
- Paid parental leave
- Employee events (team lunches, summer picnic, holiday celebrations)