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Accounts Payable Supervisor/Manager
Job
Robert Half
San Ramon, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced Accounts Payable Supervisor/Manager to oversee core payables and receivables activities for a real estate and property organization in San Ramon, California. This position plays a key role in maintaining accurate financial records, supporting timely vendor payments, coordinating cash activity, and ensuring related documentation is handled properly. The ideal candidate brings strong accounting operations experience, sound judgment, and the ability to keep multiple workflows organized in a fast-paced environment.
Responsibilities:
- Manage end-to-end invoice processing, including intake, entry, review coordination, and payment execution to keep disbursements accurate and on schedule.
- Guide the approval workflow for vendor invoices by tracking outstanding items, communicating with stakeholders, and helping maintain timely payment turnaround.
- Review accounts payable aging and vendor account activity, resolving discrepancies and following up on statement balances as needed.
- Oversee vendor onboarding tasks, including collecting required tax documentation and maintaining complete records for compliance purposes.
- Record rent receipts and other incoming payments promptly, ensuring cash applications are posted correctly to the appropriate accounts.
- Prepare annual vendor and partner tax reporting, including 1099 documentation, with attention to accuracy and filing deadlines.
- Support daily cash administration by reconciling bank activity, preparing reports, and posting cash-related entries to the general ledger.
- Coordinate banking transactions such as wires and internal transfers for distributions, contributions, financing obligations, and other business needs.
- Handle intercompany transactions, corporate card activity, and statement coding while also assisting with billing support and additional accounting projects as assigned.