AP Supervisor

Are you a hands‑on Accounts Payable leader who thrives on accuracy, process improvement, and keeping high‑volume payables running smoothly? Our organization operates within the government and public sector , supporting critical operations through reliable, compliant, and efficient financial processes. We partner closely with internal stakeholders and external vendors to ensure timely payments, strong controls, and clean financial close cycles. This role offers the opportunity to step into a leadership position with long‑term growth potential , where your AP expertise, team leadership, and process improvement mindset directly impact organizational success. Job Description The Accounts Payable Supervisor leads and supports day‑to‑day accounts payable operations while ensuring accuracy, timeliness, and compliance across all AP processes. This is a hands‑on supervisory role that combines team leadership with transactional responsibility, including reviewing AP work, executing payment runs, and stepping in during high‑volume or coverage periods. The supervisor partners closely with Accounting, Procurement, Operations, and Vendors to maintain smooth workflows, resolve discrepancies, and continuously improve AP processes, controls, and efficiency. This is a contract‑to‑hire, salary‑exempt opportunity with strong potential for long‑term placement. Responsibilities Supervise and support the daily operations of the Accounts Payable team Review and approve invoice processing, GL coding, and 2‑way / 3‑way matching Review and approve employee expense reports to ensure policy compliance Execute and oversee check runs, ACH, wire transfers, and other payment methods Provide hands‑on AP processing support during high‑volume periods Ensure all payments are accurate, timely, and aligned with vendor terms Monitor AP aging and proactively resolve discrepancies or vendor issues Partner with Procurement, Accounting, and Operations to maintain workflow efficiency Identify and implement improvements to AP processes, controls, and documentation Support month‑end close activities, reconciliations, and AP reporting Ensure compliance with internal policies and audit requirements Maintain accurate documentation for invoices, POs, and payments Mentor and guide AP staff, supporting accuracy, service, and development Use Excel tools (pivot tables, VLOOKUPs) for analysis and reporting Essential Skills 5+ years of accounts payable experience, with lead or supervisory experience preferred. Strong understanding of end-to-end accounts payable processes, including full-cycle AP and 2-way / 3-way matching. Experience managing or mentoring a team in an accounts payable or accounting environment. Hands-on experience with high-volume invoice processing and payment cycles. Proven experience overseeing and executing check runs and other payment methods such as ACH and wire transfers. Proficiency in Microsoft Excel, including pivot tables, VLOOKUPs, and basic reporting. Experience working with ERP systems such as SAP, Oracle, NetSuite, or similar platforms. Strong attention to detail and organizational skills to manage multiple priorities and deadlines. Ability to balance leadership responsibilities with hands-on transactional work. Strong customer service orientation when working with vendors and internal stakeholders. Solid understanding of general ledger coding, reconciliations, and month-end close activities related to AP. Accurate data entry skills and familiarity with invoicing, purchase orders, and way match processes. Additional Skills & Qualifications Experience supporting audit requirements related to accounts payable. improving AP processes, internal controls, and operational efficiency. Ability to create and interpret AP reports to support management and decision-making. Strong communication skills to collaborate effectively with procurement, accounting, operations, and vendors. Comfort working in a fast-paced, high-volume AP environment. Interest in career growth with potential upward mobility into leadership roles in accounts payable or accounting management. Familiarity with customer service best practices when resolving vendor inquiries and discrepancies. Work Environment Full‑time, professional office setting Standard hours (generally 8:00 AM - 5:00 PM, with some flexibility) High‑volume AP environment with regular payment cycles Strong benefits offering including medical plans, 401(k) with employer match, PTO, federal holidays, and growth opportunities Job Type & Location This is a Contract to Hire position based out of Gardnerville, NV. Pay and Benefits The pay range for this position is $38.46 - $45.67/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Gardnerville,NV.

Application Deadline This position is anticipated to close on May 22, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.