Office Manager / Accounts Receivable

General Responsibility:

The Office Manager is responsible for performing administrative branch support and for assisting Human Resources/Payroll, Accounting, and Operations.

Significant Duties:

• Accounts Receivable daily input of invoices posted through Supply Pro each morning for purchase orders/vouchers to bill o Check Supply Pro daily for payments releasing electronically sign conditionals
• Accounts Receivables maintain billing sheets for Superintendents twice monthly for review and billing per builder deadline
• Maintain AIA billing completed per builder deadline
• Maintain Aging along with cash projection reports
• Check bonding report weekly to verify billing retention and no open balances to reconcile.
• Input change orders into Sage provided by Superintendents FWOs and track to receive PO from builder to pay
• Apply payments via wire or apply payments by check and upload to Bank remotely.
• Review and Compile Monthly Closed Job Reports
• update sales reports and issue profit reports to distribute to C-Suite
• Update and maintain per fixture report
• Maintain Credit card receipts code and upload to bank weekly
• Issue Weekly employee reimbursement checks
• Schedule service for office equipment and order supplies as needed
• copiers, fax and postage machine
• Maintain Alarm codes and key assignments to building
• Maintain and order all office supplies, kitchen and bathroom
• Open and distribute incoming daily mail
• Staff meeting
• take minutes type up notes and distribute to attendees weekly
• Back up customer service daily and cover if Lynne is out
• Track business license renewals and pay to keep in good standing
• Maintain and balance petty cash and submit petty cash receipts for payment and reconciliation
• Work with Riverside Accounts Payable Department review approve invoices through paperless as well as input cost coding for temp service invoices
• Cost to Complete Meetings by-weekly run all reports and update budget balance during meeting, present to C-suite Monthly.
• Maintain and post all back charges from builders as well as journal entry if needed
• Responsible for maintaining insurance certificates for all new jobs as required by Builder and yearly renewals filed
• Set up job starts make folders, cost 10's, budgets, piece rate sheets and set up in Sage
• Pre-Lien notices certified
• through Level Set
• Collection / Liens
• Provide food and drinks for company meetings as well as other supplies as needed.
• Other duties or projects assigned.

Skills and Qualifications:

• Two (2) to three (3)s of experience in managing an office setting manager
• High School Diploma, GED, or equivalent
• A Nevada Drivers' License, with a clean DMV record
• Strong and solid typing skills, and a proficiency Microsoft Office and Excel Software programs
• Ability to make decisions based on limited information and time, able to draw the inferences from the information to support the decision
• Excellent communication and mathematical skills required
• Must have the ability to work in a fast-paced environment, and endure the pressure of meeting production needs

Physical Requirements:

Requires prolonged periods of sitting and/or standing and occasional stooping, bending, and overhead reaching, Occasional lifting, pulling, caring, or pushing objects or materials, up to 10lbs. Must be able to climb stairs and use a small step ladder

Pay:

$25.00

• $35.

00 per hour

Benefits:

401(k) AD&D insurance Dental insurance Health insurance Paid time off Vision insurance

Experience:

Medical office management: 2 years (Required)

Work Location:

In person