Accounts Receivable Manager

We are looking for an experienced Accounts Receivable Manager to oversee receivables operations for a food and food processing organization in Amityville, New York. This role is responsible for maintaining accurate cash application, strengthening account reconciliation practices, and supporting timely collections activity. The ideal candidate brings strong analytical skills, sound judgment, and the ability to work across departments to resolve payment issues and improve account accuracy.

Responsibilities:

• Record incoming payments from multiple channels, including electronic payments, lockbox activity, and checks, with a high degree of accuracy and timeliness.
• Match customer remittances to outstanding invoices, research variances, and resolve posting issues to keep accounts current.
• Oversee deduction activity by reviewing chargebacks, shortages, and pricing-related variances, then coordinate follow-up for proper resolution.
• Review customer discount claims to confirm they align with approved terms and apply them correctly within the receivables process.
• Create and process credit adjustments related to returns, pricing updates, and billing corrections while maintaining clear documentation.
• Maintain aging schedules and monitor past-due balances to support collection efforts and improve cash flow visibility.
• Work closely with sales, customer service, and operations teams to address disputed invoices and eliminate barriers to payment.
• Investigate unapplied cash items, determine the correct allocation, and ensure open items are cleared promptly.
• Prepare recurring accounts receivable reports, reconciliations, and supporting analysis for month-end close and audit readiness.
• Use Excel tools such as pivot tables and formulas to evaluate payment patterns, account activity, and deduction trends while ensuring compliance with company controls.