Accounts Payable Supervisor

Genesis Fluids, LLC, a drilling fluids company located in Oklahoma City, is seeking an experienced and detail-oriented Accounts Payable Supervisor to manage daily AP workflow and support vendor-related accounting functions. This position reports directly to the Controller and is responsible for ensuring invoices, vendor statements, payment support, credit applications, sales tax exemption/resale certificates, and AP documentation are handled accurately and on time. This role works closely with vendors, field personnel, operations, purchasing, and management. The ideal candidate will have strong Accounts Payable experience, excellent organization and communication skills, and the ability to work in a fast-paced oilfield services environment. Experience with AP automation systems, ERP systems, or invoice approval workflows is a plus. Responsibilities Coordinate day-to-day Accounts Payable workflow to ensure tasks are completed accurately and timely. Monitor, organize, and respond to emails from the shared Accounts Payable inbox in Microsoft Outlook. Communicate professionally with vendors regarding invoices, statements, payment status, discrepancies, credit applications, and account questions. Review, code, and process vendor invoices for accuracy, proper documentation, and required approvals. Match invoices to purchase orders, receipts, delivery tickets, and other supporting documentation. Process and reconcile vendor statements, including researching discrepancies, credits, duplicate invoices, and payment questions. Assist with weekly payment batches, including check runs and ACH payments. Maintain accurate vendor records, including W-9s, payment information, credit applications, and supporting documentation. Create, update, and manage sales tax exemption/resale certificates and related documentation. Use the company's AP automation system to process invoices, route approvals, maintain documentation, and support efficient AP workflow. Assist with month-end close, AP accruals, account reconciliations, AP aging, and related reporting. Support internal controls and help identify opportunities to improve AP processes and procedures. Train, mentor, and support AP team members as needed. Assist with 1099 reporting and year-end vendor-related processes. Perform other accounting and administrative duties as assigned by the Controller. Qualifications Previous Accounts Payable experience required. Prior AP lead, senior AP, or supervisory experience preferred. Strong understanding of invoice processing, purchase orders, vendor statements, payment procedures, and AP aging. Experience managing high-volume email communication, including a shared AP inbox or multiple Outlook inboxes. Experience with AP automation systems, ERP systems, invoice approval workflows, or electronic document management preferred. Experience handling vendor credit applications preferred. Experience creating or maintaining sales tax exemption/resale certificates preferred. Proficiency with accounting software and Microsoft Office, especially Outlook and Excel. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to communicate professionally with vendors, employees, field personnel, and management. Ability to work independently and manage multiple priorities in a deadline-driven environment. High school diploma or equivalent required; associate or bachelor's degree in Accounting, Finance, Business, or related field preferred. Benefits Genesis Fluids, LLC offers a competitive compensation package, including: Health, dental, and vision insurance Paid time off Paid holidays 401(k) plan Opportunities for growth within the company

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person