Office & Administrative Specialist, Intermediate

• Working Title:

  Office and Administrative Specialist, Intermediate

• Job Class:

  Office and Administrative Specialist, Intermediate

• Agency:

  State Auditor
• + •Job ID•: 94421 + •Location•: St.

Paul +

• Telework Eligible
• : Yes
• Hybrid Work Environment +
• Full/Part Time
• : Full-Time +
• Regular/Temporary
• : Unlimited +
• Who May Apply
• : Open to all qualified job seekers +
• Date Posted
• : 05/29/2026 +
• Closing Date
• : 06/15/2026 +
• Hiring Agency/Seniority Unit
• : State Auditor / State Auditor-AFSCME +
• Division/Unit
• : Payroll Processing Unit / Audit Practice +
• Work Shift/Work Hours
• : Day Shift +
• Days of Work
• : Monday
• Friday +
• Travel Required
• : No +

• Salary Range:

• $20.76
• $27.53 / hourly; $43,346
• $57,482 / annually +
• Classified Status
• : Classified +
• Bargaining Unit/Union
• : 206
• Clerical/AFSCME +
• Work Area
• : St. Paul +
• FLSA Status
• : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
• The work you'll do is more than just a job.
• At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans.

The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This position's responsibilities include the administrative process of formatting Microsoft Word, Microsoft Excel, and Adobe Acrobat files to produce audit and other reports for clarity and to meet accessibility requirements. The position will also provide organizational and technical support to division staff for the completion, release, and publication of reports and other documents for the Office of the State Auditor Audit Practice Division. The Office and Administrative Specialist, Intermediate, has primary responsibility for: + Reviewing and formatting technical accounting and audit reports and templates for clarity and consistency and according to the Audit Practice Division's formatting design, including assisting the Office of the State Auditor (OSA) in implementing accessibility standards. + Handling the administrative production of reports, distributing reports, and maintaining a system of cataloging Audit Division publications. + Performing daily administrative functions, including participation in the phone pool and backup services for the receptionist.

• This is a hybrid position. During initial training period, work may be regularly performed in the office in St. Paul.
• Minimum Qualifications
• The following qualifications are required of all applicants seeking consideration for this position: + Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation, and spelling.

+ English speaking skills sufficient to communicate effectively with a wide variety of individuals. + Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person. + Skills in Microsoft Word sufficient to draft letters, memos, and reports. + Skills in Microsoft Excel sufficient to use basic formatting tools. + Experience working with Adobe Acrobat. + Knowledge of accessibility formatting in Microsoft Word, Microsoft Excel and Adobe Acrobat.

• Preferred Qualifications
• The following qualifications are strongly desired in applicants seeking consideration for this position: + Two or more years of experience in office communications. (2 years of post-secondary education is equivalent to 1 year of experience in office communications). + Two or more years of experience working in an auditing and or finance setting.
• Physical Requirements
• + Requires occasional lifting and carrying of less than 10 pounds, along with the ability to move through the work space and maintain a stationary position throughout the work day.
• Additional Requirements
• + Job offer is contingent upon candidate passing a job-related background check that may include the following: reference checks to verify job-related credentials, a criminal background check and driver's history check prior to appointment.

+ Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.