Accreditation Support Specialist

Accreditation Support Specialist Roanoke County, VA - 3.3 Roanoke, VA Job Details Full-time $43,336.38 - $52,800.59 a year 14 hours ago Benefits Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Employee assistance program Vision insurance Credit union membership Life insurance Qualifications Meeting minutes Report preparation Computer operation Correspondence management Accreditation standards (regulatory compliance area) Monitoring compliance data Word processing Spreadsheets Compliance audits & assessments Meeting transcription Employee orientation Scanning Mid-level Invoice matching Invoice payment processing Decision making Staff training Compliance documentation Invoice reconciliation Purchasing New hire orientation Correctional incident reporting procedures Typing Productivity software File organization Quality data entry Audit support Documentation reviews Full Job Description

GENERAL DESCRIPTION

Performs complex and responsible administrative support work of a specialized nature in a functional area of a department which requires the application of policies, and procedures. May perform activities such as directing, scheduling, or controlling specific activities related to the program area. Requires the ability to make independent decisions and decision-making on procedures and operations. Performs other duties as assigned.

ESSENTIAL JOB FUNCTIONS

Prepares American Correctional Association (ACA), Department of Corrections (DOC), Commission on Accreditation for Law Enforcement Agencies (CALEA) and Prison Rape Elimination Act (PREA) files Maintains the standards filing system for the Professional Standards Unit Monitors quarterly documentation submitted for ACA, CALEA, DOC and PREA to ensure standard compliance Makes preparation for the ACA, DOC, CALEA and PREA on site audits Reviews incident reports weekly to document compliance with standards. Reviews Outcome Measures that are submitted on a monthly basis and prepare an annual ACA report. Prepares spreadsheets for compliance documentation Updates photos in standard files for every accreditation audit Assists with PSU division purchases; verifies and reconciles invoices. Coordinates accreditation orientation for new hires and assist staff with training needs. Assists with applicant testing/hiring process Prepares Annual Outcome Measure Report to submit to ACA Prepares spreadsheets for compliance documentation. Assures that the Outcome Measures are submitted on a monthly basis. Update photos in standard files for every accreditation audit. Scans records and other documentation for American Correctional Association (ACA), Commission on Accreditation for Law Enforcement Agencies (CALEA), Department of Corrections (DOC), Prison Rape Elimination Act (PREA), and other requirements concerning PSU to assure accuracy and compliance. Monitors quarterly documentation submitted for ACA, CALEA, DOC, and PREA to ensure standard compliance. Assist the accreditation manager during the preparation of the ACA, CALEA, DOC and PREA files. Assists the Accreditation Manager during ACA, CALEA, DOC and PREA on site audits. Prepares, enters and verifies data in accordance with standardized procedures. Performs various administrative and clerical functions necessary to support departmental goals. Maintains records used to process payments to vendors for departmental projects. Composes, types, and distributes routine correspondence. Participates in staff meetings and additional task forces, taking notes and preparing minutes as necessary. Creates documents, reports, procedures manuals, tables, and graphs as necessary. Operates a variety of office equipment and related software, including transcribing equipment, personal computer, word processor, and