Branch Administrator

Reports to:

Branch ManagerSummary:

Assists the Branch Manager and Management team in the daily activities of the branch office. Administers standard operating procedures for branch operations and business management system. Collaborates and assists operations in the administration of maintenance contracts, landscape enhancements/construction, irrigation, water management and pest application services for the branch. Point of contact for communication between branch operations and corporate support. Maintain organizational continuity of administrative procedures/systems between the Branch and Corporate Support to ensure policy, procedures and consistency.

Primary Responsibilities:

1. Branch Administration Business Management Systema) Champion for the branch-subject matter expertb) Upload client/contract documents approved work orders, maps, contract documentsc) Review, revise and produce weekly time reportsd) Assist Managers with the creation and printing of weekly maintenance ticketse) Create, update and receive purchase ordersf) Assist Managers with data entry of time, travel and overhead as neededg) Irrigation work order material allocation time and material irrigation work orderh) Proposal Processing irrigation, sub-contractors, annual color, enhancement document supporti) Partner with IT/Business Solutions Management to schedule training, resolve issues, introduce system features Assist Branch Operations Managementa) Branch Manager agenda preparation, expense reports, meeting minutes, maintain schedule and organize branch meetings/eventsb) Maintain QQT trackingc) Managers client emails/calls, document/map preparationd) Report preparation American Express, small tools, pesticide, fertilizer, lost accounts and new accountse) After Hours Emergency Service program process and proceduref) Coordinate communication between Branch and Corporateg) Coordinate branch training programs and eventsh) Coordinate information/paperwork distribution between Branch and Corporate Pesticide Application and Notificationa) Assist Pest Control Tech with weekly scheduleb) Order chemicals supplies and assist with budget/inventoryc) Maintain MSDS binder and labelsd) Create and distribute client notificationse) Create/print daily tickets and data entry for completed timef) Print Dash Board schedule for Pest Control Techg) Green sheet data entry chemical applicationsh) Create and distribute monthly notificationsi) Prepare and submit monthly application reportsj) Submit new chemical requests to Branch Manager Vendor appointments and service coordination green waste, garbage, port-a-potty and construction material bins Support Contract Administration provide changes to Contract Administrator Tool and Fertilizer Inventorya) Organize and maintain inventory and order replacement as neededb) Distribute small tools to crew and track usagec) Maintain PO/purchase records for the branch2. Office Administration Respond to client and vendor calls and dispatch to the appropriate manager in a timely manner Coordination and communication for equipment Inventory, service, repair and distribution Mail/Fax/E-mail Communications Maintain electronic and office files Maintain office supplies, personal protective equipment, forms, janitorial & housekeeping services Support Uniform distribution process Participate in monthly Administration meetings Additional support as needed

Qualifications and Experience:

Required:

H.S. Diploma or its equivalent and 2-4 years of experience in the field or related areaSolutions oriented to resolving issuesStrong communication skills - verbal and writtenOrganized, responsive, and multi-taskTechnology skills Telephone/voice mail Word Processing MS Word Spreadsheet Entry MS Excel Data entry and computer support Internet, MS Office products & Windows EnvironmentFile management electronic and officeDevelop positive client and employee relationshipsProfessional demeanor and appearance

Preferred:

Bi-lingual Spanish and English