AP/AR CLERK - Allen Turner Automotive

Position Summary:

The AP/AR Clerk is responsible for processing and managing the dealership's accounts payable and receivable functions. This position ensures all invoices and payments are accurately reviewed, approved, and processed in a timely manner. The role involves maintaining vendor relationships, resolving payment discrepancies, and supporting the accounting department with reports and reconciliations.

Key Responsibilities:

Review and verify invoices and payment requests for proper documentation, coding, and approval Process accounts payable transactions, ensuring timely and accurate payments to vendors Prepare and distribute accounts payable checks; secure required signatures prior to release Answer vendor inquiries and resolve billing issues in a professional and timely manner Maintain and organize accounts payable records, spreadsheets, and reports Reconcile vendor statements, research discrepancies, and process adjustments as needed Assist in preparing account analyses and aging reports for management review Post and apply customer payments accurately to accounts receivable records Monitor accounts receivable balances and follow up on overdue payments Support month-end closing processes through reporting, reconciliations, and documentation Perform general clerical duties such as scanning, filing, and copying Collaborate with other departments to ensure accurate financial data flow and reporting Perform other duties as assigned in support of accounting and dealership operations Qualifications & Experience Prior accounting experience required; dealership experience strongly preferred Familiarity with dealership management systems (DMS) is an advantage Knowledge of DMV titling processes and regulations is a plus Strong attention to detail, accuracy, and organizational skills Ability to manage multiple priorities and meet deadlines in a dynamic environment Excellent communication skills and a proactive, team-oriented attitude Willingness to learn and assist across departments Must pass pre-employment background check, Motor Vehicle Record (MVR) check, and drug screening Work Conditions & Physical Requirements Office-based position in a fast-paced dealership environment with frequent interdepartmental interactions Standard business hours with occasional overtime during month-end or reporting cycles Primarily sedentary work with prolonged sitting and computer use Manual dexterity for data entry and office equipment Occasionally required to lift or move office supplies or records weighing up to 25 lbs Technology & Tools Dealership Management Software (Automate) Microsoft Office Suite (Excel, Outlook, Word) Office equipment: phones, scanners, copiers Compliance and Confidentiality Statement This role requires a high level of discretion and confidentiality in handling customer financial information, dealership records, and/or employee data