Bookkeeper

Bookkeeper at Bell & Associates, Inc. Bookkeeper at Bell & Associates, Inc. in Bessemer, Alabama Posted in about 22 hours ago.

Type:

full-time

Job Description:

Bookkeeper & Office Manager Position Overview We are seeking a highly organized and detail-oriented Bookkeeper & Office Manager to manage day-to-day financial operations and support administrative functions. This role is heavily focused on bookkeeping (approximately 85%) with additional responsibilities supporting office management, HR, and operational processes (15%). This position plays a critical role in maintaining accurate financial records, managing cash flow, and ensuring smooth coordination between vendors, customers, and internal operations. Key Responsibilities Accounts Receivable (40%) Manage invoicing and collections process Ensure all loads are properly invoiced with accurate weights and documentation Follow up on outstanding payments and resolve discrepancies Handle customer-specific billing requirements Gather and organize all supporting documentation tied to receivables Accounts Payable (30%) Process vendor invoices and ensure proper documentation is attached Verify accuracy of supplier invoices against loads and weights Maintain alignment between receivables and payables Manage payment schedules and follow up as needed Issue payments, including paper checks Financial Reporting & Analysis (15%) Generate monthly financial reports (sales dollars and tonnage) Monitor and report on cash flow as needed Prepare and assist with month-end and quarter-end close Create and maintain P&L reporting by customer (QuickBooks + Excel analysis) Export data from QuickBooks and perform detailed analysis in Excel Assist with evolving inventory tracking and multi-location reporting Payroll & Compliance Manage payroll through Intuit Full-Service Payroll for 13 Employees Ensure payroll tax filings and compliance are completed Process 1099s and maintain W9 records Coordinate with external CPA and parent company CFO for reporting and compliance Office Management & Administration (10%) Support general administrative operations (mail, documentation, scheduling) Assist with basic HR functions (onboarding paperwork, employee records) Manage insurance policies (health, auto, workers comp, renewals) Work with accountant on tax filings and payments Track shipments, purchase orders, and load documentation Ensure all operational and financial data is accurately entered into

QuickBooks Qualifications Required:

Strong experience with QuickBooks Enterprise (Desktop) - required Proficiency in Microsoft Excel and Microsoft Office Suite Solid understanding of Accounts Receivable and Accounts Payable Experience with financial reporting, reconciliations, and month-end close Ability to manage multiple priorities in a fast-paced, evolving environment Strong attention to detail and organizational skills Ability to work independently

Preferred:

Experience in logistics, transportation, or load-based operations Experience handling insurance, payroll, and compliance functions Familiarity with inventory tracking and multi-location operations Work Environment This is a fully in-office role. Flexible schedule within standard business hours