2026-A Accounts Payable Coordinator (4/2026)

This position is responsible for coordinating the city's accounts payable operations. The work consists of related technical and customer service duties. Successful performance ensures the accuracy and efficiency of city financial transactions. FLSA status is Non-Exempt.

The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or logical assignments for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions in this classification, but are determined by the normal requirements for this particular position.

PROCUREMENT CARD PROCESSING

(40%) R econciles procurement card statements. M atches purchase orders and support for procurement transactions. A ssists department in collecting credits due.

CHECK PROCESSING

(35%) M atches purchase orders and support for check runs. P repares and mails checks. C oordinates City department check and vendor pick up. P repares and records cashier check requests. R ecords ACH Processing.

ACCOUNTS PAYABLE DUTIES

(15%) A nswers Accounts Payable questions for vendors and City departments. P repares accounts payable spreadsheet at year end. C ontacts City departments to update purchase orders to match invoices. E nters requisitions for various transactions.

OTHER RELATED DUTIES

(10%) R etrieves files as requested. P erforms other duties as needed or assigned. F iles and requests certificate of liability. H igh School Diploma/GED is required. T wo (2) years' of experience in administrative support with an emphasis on finance, accounting, and customer service. P ossession of or the ability to readily obtain a specialty certification through the Government Finance Officers Association.

The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position. The following list was developed through job analysis; however, it is not exhaustive and other duties may be required and assigned. J ob duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. Employees occasionally lift light objects. J ob duties are typically performed in an office. J ob duties require the ability to deal with and relate to people beyond giving and receiving instructions. J ob duties require the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive the nature of sounds by ear. J ob candidates must be able to adapt to and perform under moderate stress. J ob duties require regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.

KNOWLEDGE, SKILLS, AND ABILITIES

City of Prattville employees are required to obtain knowledge of the City of Prattville Policies and Procedures, and knowledge of their specific department rules, policies, and procedures. This job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed. K nowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations. K nowledge of generally accepted accounting principles (GAAP). K nowledge of accounts payable principles. K nowledge of customer service principles and practices. K nowledge of modern office practices and procedures. K nowledge of computers and job-related software programs. K nowledge of file management principles. S kill in problem-solving. S kill in prioritizing and organizing work. S kill in the maintenance of files and records. S kill in interpersonal relations. S kill in the use of such office equipment as a computer, scanner, fax machine, and copier. S kill in oral and written communication.

SUPPLEMENTAL INFORMATION

M ust provide proof of your legal right to work in the United States. M ust possess and maintain a valid driver's license. W illing to work overtime. W illing to cooperate with the workload of the department. W illing to attend continuing education courses. W illing to comply with City of Prattville rules and regulations. M ust accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.

EEOC COMMITMENT

The City of Prattville is committed to maintaining equal employment opportunity by considering job applicants and employees for hiring and advancement on the basis of job-pertinent individual differences and not on the basis of extraneous factors such as race, color, religion, sex, national origin, physical and mental disability, marital status, sexual orientation, genetics, status as current or former uniformed service member, or any other classifications protected by law.