Accounts Payable/Payroll Specialist

Accounts Payable/Payroll Specialist The Odyssey Preparatory Academy Central Office - Buckeye, Arizona This job is also posted in The Odyssey Preparatory Academy, Family of Schools Job Details

Job ID:

5693559

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Jun 22, 2026 Job Description

POSITION TITLE

Payroll and Accounts Payable Specialist

FLSA:

Non-Exempt

REPORTS TO

Finance Director

TERMS OF EMPLOYMENT

12 Month Employment, Benefits

JOB SUMMARY

The Odyssey Preparatory Academy is seeking a Payroll and Accounts Payable Specialist to facilitate two current part-time positions into one, well-rounded, vital addition to our team. Our ideal candidate will have strong customer service skills, be collaborative, inquisitive, a problem solver, and be a positive addition..

JOB RESPONSIBILITIES

Payroll Specialist Responsible for full-cycle processing (bi-weekly) utilizing ADP Payroll Examine payroll data reports and review the downloaded information for completeness Excellent communication skills to interact and effectively exchange critical data with HR personnel Collect and maintain payroll data such as garnishments, PTO, and benefit deductions Reconcile monthly Balance Sheet liability and Income Statement payroll expense tax accounts Reconcile quarterly 941 and annual 940 against ADP data Process annual W2 and W3 Assist with quarterly and year-end processes Participate in system upgrades and assist with any testing required Compile internal management reports from payroll system software as requested Perform other payroll related duties or projects as assigned Actively answer questions and follow up on details regarding employee changes and standings with our HR team. Accounts Payable Specialist Execute full-cycle accounts payable process, enter vendor invoices, expense reports, check requests, and other accounts payable transactions into the accounts payable application in a timely manner Process weekly disbursements (checks and ACH) Match documents for payment, and ensure correct general ledger coding Utilize excellent customer service skills to communicate effectively with company personnel and/or vendors regarding payment approval, to research and resolve questions, discrepancies and issues Manage vendor W9 data Prepare, review and send 1099M and 1099NEC annually Reconcile vendor statements, research, and resolve issues with vendors Receive, stamp, sort and prioritize incoming accounts payable mail on a daily basis Prepare checks and remittance documentation for mailing and distribution Maintain and create documentation files for payable activities Facilitate internal and external audits as needed Sort, log, scan, and file invoices, checks, and other documents Complete special projects on an as-needed basis Knowledge of month-end accrual process Experience with QuickBooks accounting software

Knowledge/Skill Set:

ADP (required) 1 - 2 years Excel (intermediate level) General Leger accounts (general understanding on expense coding) Open to learn new skills Attention to detail Enthusiastic attitude Maintain confidential communication

Job Information/Benefits:

Associates, Bachelors or equivalent job experience Flexible remote/in person split outside of payroll dates Health insurance, 10 days sick/pto

Position Type:

Full-Time

Salary:

$42,000 to $45,000 Per Year