Accounts Payable Specialist

Job Summary The Accounts Payable Specialist is responsible for managing the company's outgoing financial obligations, ensuring all vendor invoices, payments, and expense-related processes are accurate, timely, and compliant with company policies. This role plays a key part in maintaining strong vendor relationships, supporting internal teams, and ensuring financial integrity within the organization. Key Responsibilities Accounts Payable Operations

• Enter, review, and audit vendor bills in QuickBooks prior to processing payments
• Manage full-cycle accounts payable, including issuing payments via check, ACH, or credit card
• Ensure timely and accurate payment of all approved invoices
• Verify proper coding, documentation, and approvals for all payables Vendor Management
• Set up new vendors and maintain accurate vendor records, including W-9s and required documentation
• Respond to vendor and subcontractor inquiries in a professional and timely manner
• Resolve billing discrepancies, payment issues, and disputes
• Maintain positive working relationships with vendors and subcontractors Compliance & Documentation
• Manage and track lien waivers and Certificates of Insurance (COIs) as required
• Ensure all payments and documentation comply with company policies and audit standards
• Maintain organized and up-to-date records for all payable transactions Expense & Supply Management
• Process and track company expenses and reimbursements
• Assist with budgeting and tracking administrative supplies and company-related expenses
• Order and manage office and technician supplies as needed Reporting & Research
• Assist with expense reporting and tracking
• Research past payments, invoices, and vendor records to resolve questions or discrepancies
• Support audits by providing accurate documentation and records System Maintenance
• Maintain accurate and up-to-date records in QuickBooks
• Assist with system updates related to vendors, bills, and payment processes
• Support improvements in AP workflows and efficiencies Collaboration & Support
• Work closely with accounting, operations, and field teams to ensure timely invoice processing
• Assist with month-end close tasks related to accounts payable
• Support internal teams with questions regarding invoices, payments, and vendor processes Qualifications
• Experience in Accounts Payable, bookkeeping, or accounting support
• Proficiency in QuickBooks (or similar accounting software)
• Strong attention to detail and organizational skills
• Ability to manage multiple deadlines and prioritize tasks
• Effective communication and problem-solving skills
• Knowledge of basic accounting principles Key Competencies
• Accuracy and attention to detail
• Time management and organization
• Accountability and reliability
• Problem-solving and critical thinking
• Strong communication and teamwork

Pay:

$23.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Experience:

Accounts payable: 2 years (Required)

Language:

Spanish (Required) Ability to

Commute:

Gilbert, AZ 85233 (Required)

Work Location:

In person