Accounting Specialist

Position Summary Whitestone Industries is a rapidly growing commercial and multifamily construction services company specializing in painting, roofing, waterproofing, reconstruction, and exterior restoration throughout California. We are seeking a highly organized and detail-oriented Accounting Specialist to join our team. This position is responsible for supporting accounts receivable, accounts payable, payroll support, reconciliations, reporting, job costing, and general accounting functions while ensuring accuracy, compliance, and timely financial reporting. The ideal candidate has strong bookkeeping and accounting experience, thrives in a fast-paced construction environment, and can effectively manage multiple priorities while maintaining exceptional attention to detail. Essential Duties and ResponsibilitiesAccounts Receivable Generate and distribute customer invoices and progress billings. Monitor accounts receivable aging reports and assist with collection efforts. Record customer payments and reconcile deposits. Investigate and resolve customer billing discrepancies. Maintain accurate customer account records. Assist with lien waiver tracking and project billing documentation. Support project managers with contract billing and collection activities. Prepare journal entries as assigned. Accounts Payable Review vendor invoices for accuracy and coding. Match invoices to purchase orders, subcontract agreements, and receiving documentation. Obtain appropriate approvals in accordance with company procedures. Enter vendor invoices and bills into accounting software. Process vendor payments and subcontractor payments. Maintain accurate records of company credit card transactions and receipts. Process employee expense reimbursements. Reconcile vendor statements and resolve discrepancies. Maintain accounts payable aging reports. Job Cost Accounting Assist with project cost tracking and job cost reporting. Review labor, material, equipment, and subcontractor costs for accuracy. Monitor project budgets and identify cost variances. Support project managers with project financial reporting. Maintain accurate job cost coding and documentation. Reconciliations and Reporting Reconcile bank accounts, credit card accounts, and loan accounts. Prepare monthly account reconciliations. Assist with month-end and year-end closing procedures. Support preparation of financial statements and management reports. Prepare reports requested by management, CPA firms, auditors, and financial institutions. Assist with annual 1099 preparation and reporting. Support budgeting and forecasting activities. Payroll Support Assist with payroll processing and payroll record maintenance. Verify employee time records and labor allocations. Maintain payroll-related documentation and reports. Coordinate with HR regarding employee changes affecting payroll. Administrative Support Maintain organized accounting and project files. Process incoming accounting-related correspondence. Assist with purchasing office supplies and administrative materials. Support special projects assigned by management. Maintain confidentiality of all financial and personnel information. QualificationsRequired Minimum 3 years of bookkeeping or accounting experience. Strong understanding of general accounting principles. Experience with accounts payable and accounts receivable processes. Proficiency in Microsoft Excel and Microsoft Office applications. Strong organizational and time-management skills. Excellent attention to detail and accuracy. Ability to manage multiple deadlines in a fast-paced environment. Strong communication and problem-solving skills. Ability to maintain strict confidentiality. Preferred Associate's or Bachelor's Degree in Accounting, Finance, Business Administration, or related field. Construction accounting experience. Experience with QuickBooks. Experience with payroll processing and ADP. Knowledge of job costing and project accounting. Experience with lien waivers, progress billing, and subcontractor compliance. Experience supporting month-end and year-end closing activities. Physical Requirements Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position. Frequently sit, stand, and walk throughout the workday. Frequently use a computer, telephone, and office equipment. Occasionally lift and carry office materials weighing up to 25 pounds. Ability to communicate effectively in person, by phone, and electronically. Work Environment Office-based environment. Fast-paced construction and service industry setting. Frequent interaction with project managers, vendors, subcontractors, clients, and leadership. Multiple deadlines and changing priorities.

Compensation and Benefits Pay Range:

$24.50 - $28.50 per hour (depending on qualifications and experience) Benefits Health Insurance Dental Insurance Vision Insurance Paid Time Off Paid Holidays 401(k) Professional Development Opportunities Confidentiality Due to the nature of this position, the Accounting Specialist will have access to confidential financial, payroll, customer, vendor, and company information. Employees in this role are expected to maintain the highest level of discretion and confidentiality and comply with all company policies regarding confidential information and data security. Equal Employment Opportunity Whitestone Industries is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, national origin, disability, protected veteran status, or any other protected classification under applicable law.

Pay:

$24.50 - $28.50 per hour

Benefits:

401(k) matching Health insurance Paid sick time Paid time off

Work Location:

In person