Bookkeeper

We are looking for a detail-oriented Bookkeeper to support daily accounting operations and keep office administration running smoothly in California. This position is ideal for someone who can balance financial accuracy with strong organizational support across payroll, accounts payable, accounts receivable, and employee onboarding tasks. The role works closely with leadership to maintain reliable records, monitor office-related expenses, and ensure timely processing of key financial and administrative activities.

Responsibilities:

• Manage day-to-day office operations, including mail handling, filing, office coordination, and vendor support for workplace services.
• Coordinate third-party service providers such as janitorial and vending partners, while tracking service quality and scheduling needs.
• Prepare employment documentation for new employees and separations, maintain employee work files, and assist with onboarding and offboarding activities.
• Process accounts payable tasks by generating due reports, preparing check runs, and distributing payments according to established schedules.
• Record customer payments, issue statements, follow up on overdue balances professionally, and support account setup and credit-related inquiries.
• Administer payroll processing, maintain payroll records, prepare payroll tax payments, and assist with quarterly and year-end reporting requirements such as W-2s.
• Post daily accounting activity to the general ledger, review assigned account balances, reconcile bank activity, and maintain accurate cash records.
• Prepare bank deposits, produce monthly financial reports, and support reporting packages for leadership and board distribution.
• Calculate sales commission information for review and approval, and distribute operational reports such as equipment listings to management.
• Perform routine system backup procedures and help maintain accurate administrative and financial records across the office.