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Administrative Bookkeeper
Job
Integrated Marine Services, Inc.
Chula Vista, CA (In Person)
$72,800 Salary, Full-Time
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Job Description
Overview The Bookkeeper is responsible for managing a wide range of accounting, payroll, and administrative functions to support the company's day-to-day operations. This role ensures accuracy, compliance, and efficiency in financial transactions, while also providing support in Human Resources and employee benefit administration. The Bookkeeper will maintain a complete audit trail for all transactions and ensure compliance with company policies, procedures, and applicable regulations. Duties
- Proficiency in Sage 100 and Microsoft Office Suite
- Set up new jobs, vendors, and employees in Sage 100 to support accurate recordkeeping and reporting. Human Resources (HR):
- Maintain personnel files and ensure all required documentation is properly filed.
- Support onboarding and offboarding of employees.
- Handle employment verifications, unemployment claims, and related HR inquiries.
- Track and report employee leave balances (PTO, sick leave, and vacation).
- Assist with compliance of HR policies and procedures. Accounts Payable (AP):
- Process vendor invoices with proper approvals.
- Maintain vendor records and ensure timely and accurate payments.
- Coordinate with vendors and purchasing to ensure proper setup and compliance. Accounts Receivable (AR):
- Prepare and send client invoices in accordance with contract requirements (including WAWF).
- Record and apply payments to accounts.
- Monitor aging reports, track outstanding balances, and resolve collection issues.
Payroll & Benefits:
- Process payroll (timecards) accurately and on time (internal).
- Maintain employee payroll records and ensure compliance with wage and hour laws.
- Administer company benefits (health, dental, vision, life insurance, and 401(k)), including new hire enrollment, changes, and open enrollment.
- Respond to employee questions related to payroll, benefits, or leave balances.
Reporting & Analysis:
- Prepare weekly job and labor reports for management to track progress against budgets.
- Support management with custom reporting as needed.
General Administration:
- Provide administrative support including filing, recordkeeping, and correspondence.
- Communicate effectively with management, staff, clients, and vendors.
- Assist with audit and compliance documentation as required.