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AP/AR Specialist
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Robert Half
Chula Vista, CA (In Person)
Full-Time
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Job Description
Description We are looking for an AP/AR Specialist to support day-to-day accounting operations for a busy distribution-focused business in Chula Vista, California. This role is responsible for maintaining timely payables and receivables activity, resolving account issues, and partnering with internal teams to keep billing and payment processes accurate. The ideal candidate brings strong attention to detail, sound judgment, and the ability to communicate effectively with customers, vendors, and cross-functional departments in both English and Spanish.
Responsibilities:
- Oversee invoice processing for accounts payable, verify vendor statements, and reconcile payments to ensure obligations are recorded and settled accurately.
- Administer accounts receivable tasks such as customer billing, payment posting, collections outreach, cash application, and review of past-due balances.
- Work with contractors and customers to address outstanding balances, answer payment-related questions, and support timely resolution of account discrepancies.
- Provide accounting support for project-driven billing, inventory activity, and other distribution-related financial transactions.
- Partner with Sales, Operations, Warehouse, Logistics, and Purchasing teams to resolve questions involving invoices, freight expenses, and payment status.
- Examine purchase orders, transportation charges, landed cost details, and shipping documents to confirm financial accuracy and proper supporting documentation.
- Assist with customer credit monitoring, account reconciliation, and follow-up on holds or exceptions that may affect order processing.
- Maintain organized and accurate financial records within company accounting platforms and contribute to month-end reporting and general administrative support.
- Respond to vendor and customer inquiries in a thorough and attentive manner in both English and Spanish while delivering strong service and clear communication. Requirements
- At least 3 years of experience in accounts payable, accounts receivable, or a combination of both.
- Hands-on experience with accounting software, including required experience with company ERP systems; SAP Business One experience is strongly preferred.
- Bilingual communication skills in English and Spanish, with the ability to interact effectively with customers and vendors.
- Background in industries such as irrigation distribution, landscape supply, industrial supply, logistics, manufacturing, construction supply, or waterworks is highly preferred.
- Familiarity with distribution or inventory accounting, freight reconciliation, contractor account support, or project-based billing is preferred.
- Strong Microsoft Excel skills and overall computer proficiency for managing records, reports, and daily accounting workflows.
- Excellent attention to detail, organization, and the ability to manage multiple priorities in a fast-paced environment.
- Strong customer service and communication skills, with the ability to maintain accurate financial records and support account documentation.