Accounts Receivable Specialist

Job DescriptionJob Description We are seeking a detail-oriented and organized Accounts Receivable Specialist to prepare a high volume of customer invoices, manage incoming payments, ensure timely collections, and maintain accurate financial records. Summary/Objective The Accounts Receivable Specialist is responsible for all aspects of the Accounts Receivable function including billing, cash posting and collections. Essential Functions Generate and send out invoices; Maintain up-to-date billing system. Accurately apply incoming customer remittances, wire transfers, and cash deposits to the accounts receivable system. Receive, review, process and transmit all EDI Documents related to EDI sales orders. Identify and resolve any issue resulting from EDI functions in a timely manner, including price and quantity discrepancies. Ensure the flow of data via EDI channels is operating properly and without error. Monitor customer orders from start to finish and process them punctually, providing customer support when required. Perform account reconciliations. Monitor customer account details for non-payments, delayed payments and other irregularities. Follow up on, collect and allocate payments. Research and resolve payment discrepancies. Generate age analysis. Review AR aging to ensure compliance. Maintain accounts receivable customer files and records. Investigate and resolve customer inquiries. Process adjustments. Communicate with customers via phone, email, mail or personally. Assist with month-end closing. Collect data and prepare monthly metrics. Seek out and communicate opportunities to continuously improve, standardize and streamline the company's AR processes. Perform other related duties as required or assigned. . Position Requirements High School Diploma or GED equivalent required, college level accounting classes preferred 5+ years experience as an accounts receivables clerk Basic computer skills Excel and word processing Good mathematical background Some experience with spreadsheets and automated accounting systems Experienced with all aspects of Electronic Data Interchange (EDI). Ability to multi-task, prioritize and work efficiently