Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to support day-to-day payables operations for a retail organization in Downey, California. This position is responsible for handling invoice review, vendor payments, reconciliations, and reporting with a strong focus on accuracy, timeliness, and compliance. The ideal candidate brings solid experience in full-cycle accounts payable and works effectively with internal teams and external vendors to keep financial records current and reliable.

Responsibilities:

• Manage end-to-end accounts payable activities, including invoice intake, coding, review, approval follow-up, and three-way matching to validate transactions before payment.
• Coordinate with internal departments to ensure company guidelines and approval procedures are applied consistently across payable processes.
• Set up new vendor records and maintain existing supplier information after confirming required documentation and banking details.
• Prepare recurring vendor payments on a weekly basis, including transactions in multiple currencies, while tracking payment terms to avoid past-due balances.
• Reconcile vendor statements each month and resolve discrepancies to maintain accurate aging and account balances.
• Produce accounts payable reports and review payment and expense data to support management decision-making.
• Maintain and uphold accounts payable procedures, helping keep documentation current and aligned with operational needs.
• Provide supporting records and timely responses for internal reviews and external audit requests.
• Identify process gaps, recommend practical improvements, and assist with special assignments or additional duties as needed. Requirements
• 3+ years of experience in accounts payable or a closely related accounting support role.
• Hands-on experience with full-cycle invoice processing, including coding, approvals, and payment preparation.
• Strong knowledge of three-way matching and vendor statement reconciliation.
• Experience managing check runs and monitoring vendor payment terms.
• Ability to use Excel formulas and spreadsheets to organize, review, and analyze financial information.
• Strong attention to detail with the ability to maintain accuracy in a deadline-driven environment.
• Effective communication skills for working with vendors and cross-functional internal teams.

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