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Accounts Payable Specialist
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Robert Half
Gardena, CA (In Person)
Full-Time
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Job Description
We are looking for an Accounts Payable Specialist to join a team in Gardena, California on a contract basis with the potential for a permanent position. This position is ideal for someone who is confident managing day-to-day payables in QuickBooks and can keep invoice activity accurate, timely, and well organized. The role supports core accounting operations by handling vendor payments, coding transactions correctly, and assisting with reconciliations in a fast-paced environment.
Responsibilities:
- Manage the full accounts payable cycle, from receiving vendor bills through final payment processing and record maintenance.
- Review invoices for accuracy, match supporting documents, assign general ledger codes, and enter transactions into QuickBooks.
- Organize batches of payable items and ensure invoices are posted correctly and within established deadlines.
- Prepare, print, and distribute checks while maintaining proper payment documentation and mailing records.
- Investigate missing, outstanding, or disputed invoices and work with vendors or internal contacts to resolve discrepancies.
- Reconcile accounts payable activity and assist with bank and account reconciliations to support accurate month-end reporting.
- Maintain complete and up-to-date vendor files, payment histories, and supporting audit documentation.
- Support related accounting processes and work within inventory or ancillary systems such as Fishbowl when needed.