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Accounts Payable Specialist
Job
Robert Half
Long Beach, CA (In Person)
Full-Time
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Job Description
We are seeking an experienced Accounts Payable Specialist with a strong background in the construction industry. This position requires hands-on experience processing high-volume invoices, subcontractor payments, lien releases, and job cost allocations within a construction accounting environment.
Vista by Viewpoint experience is required. Candidates without recent Vista experience will not be considered.
Key ResponsibilitiesProcess high-volume full-cycle accounts payable transactions for multiple construction projects.
Review, code, and enter vendor invoices utilizing appropriate job cost and general ledger allocations.
Match purchase orders, receiving documentation, and invoices to ensure accuracy and compliance.
Manage subcontractor payments, lien waivers, conditional and unconditional releases, and compliance documentation.
Reconcile vendor statements and proactively resolve invoice discrepancies and payment issues.
Prepare weekly check runs, ACH payments, and wire transfers.
Maintain accurate vendor records, including W-9s, insurance certificates, and subcontractor documentation.
Assist with month-end close activities, including AP accruals and account reconciliations.
Work closely with Project Managers, Project Accountants, and Operations teams to ensure project costs are accurately recorded.
Support audit requests and provide documentation as needed.
Vista by Viewpoint experience is required. Candidates without recent Vista experience will not be considered.
Key ResponsibilitiesProcess high-volume full-cycle accounts payable transactions for multiple construction projects.
Review, code, and enter vendor invoices utilizing appropriate job cost and general ledger allocations.
Match purchase orders, receiving documentation, and invoices to ensure accuracy and compliance.
Manage subcontractor payments, lien waivers, conditional and unconditional releases, and compliance documentation.
Reconcile vendor statements and proactively resolve invoice discrepancies and payment issues.
Prepare weekly check runs, ACH payments, and wire transfers.
Maintain accurate vendor records, including W-9s, insurance certificates, and subcontractor documentation.
Assist with month-end close activities, including AP accruals and account reconciliations.
Work closely with Project Managers, Project Accountants, and Operations teams to ensure project costs are accurately recorded.
Support audit requests and provide documentation as needed.