Invoice Clerk

We are seeking a detail-oriented Invoicing & Payroll Coordinator with experience in agricultural contracting. This role is responsible for accurately processing invoices based on daily field operations, ensuring all billing aligns with payroll, and maintaining organized records for compliance. The ideal candidate understands farm labor workflows (especially vineyard/grape operations), is highly organized, and can work efficiently in a fast-paced environment. Key Responsibilities Collect and review daily crew reports, timesheets, and job details from foremen/supervisors Prepare and process invoices for growers and clients based on labor hours and/or piece rates Verify accuracy of hours, pay rates, billing rates, and job classifications Coordinate closely with payroll to ensure billed hours match employee wages Track overtime, piece-rate work, and labor burden (taxes, workers comp, etc.) Maintain organized records of all invoices, timesheets, and supporting documentation Send invoices to clients and respond to any billing questions or discrepancies Make corrections or adjustments to invoices as needed Assist with audits and ensure compliance with agricultural labor regulations Required Qualifications Experience with invoicing and/or payroll (agricultural or labor contracting preferred) Familiarity with farm labor operations (vineyards, harvesting, pruning, etc.) Strong attention to detail and accuracy Proficient in Microsoft Excel Experience with accounting software such as QuickBooks or similar Ability to manage multiple tasks and meet deadlines Preferred Qualifications Experience working with farm labor contractors (FLC) Knowledge of piece-rate and hourly wage structures in agriculture Bilingual (English/Spanish) Experience handling large crew data and high-volume invoicing Skills Strong organizational and time management skills Excellent communication skills Problem-solving and ability to catch discrepancies quickly Ability to work independently and as part of a team How to Apply Please submit your resume along with a brief summary of your experience with invoicing and/or agricultural labor.

Job Type:

Part-time Pay:

$24.70 - $29.74 per hour

Work Location:

In person