Accounts Payable Specialist

Description We are looking for an Accounts Payable Specialist to join a contract opportunity in Napa, California within the wine industry. This position supports day-to-day payables operations by managing invoice flow, coordinating accurate disbursements, and helping maintain reliable financial records. The role works closely with both internal departments and external vendors to keep payment activity organized, compliant, and on schedule while contributing to month-end accounting tasks.

Responsibilities:

• Manage a high volume of incoming vendor invoices and enter them accurately within established timelines.
• Review invoices against purchase orders and receiving records to confirm appropriate two-way or three-way matching before payment.
• Investigate billing issues, correct discrepancies, and communicate with vendors and internal teams to resolve open items efficiently.
• Prepare scheduled payment batches, including check runs, ACH transactions, and wire transfers, with close attention to accuracy and approvals.
• Maintain vendor records and confirm that required tax forms and supporting documentation are complete and up to date.
• Reconcile accounts payable activity to the general ledger and research variances to support accurate financial reporting.
• Contribute to month-end close by organizing payables data, preparing supporting schedules, and assisting with audit-related requests.
• Follow company policies and sound accounting practices to strengthen internal controls across the payables process.
• Identify opportunities to streamline workflows and improve efficiency, accuracy, and consistency in accounts payable operations. Requirements
• At least 2 years of experience in accounts payable or general accounting.
• Working knowledge of invoice processing, account coding, and accounts payable controls.
• Experience using accounting or ERP platforms such as NetSuite, Sage, QuickBooks, or similar systems.
• Proficiency in Microsoft Excel and comfort working within accounting software.
• Hands-on experience with ACH payments, check runs, and coding invoices.
• Strong attention to detail with the ability to organize multiple tasks and meet deadlines.
• Effective communication skills for working with vendors and cross-functional internal teams.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field is preferred.

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