Payroll & Accounts Payable Administrator

Are you a payroll pro who actually gets excited when everything reconciles perfectly? Do you know California wage and hour law the way others know their favorite wine? If you love owning complex processes, keeping things running smoothly, and working with great people across an entire organization, then this may be the job for you! About the Role Our Finance team keeps the operation humming behind the scenes. As our Payroll & AP Administrator, you'll own two full company payrolls, process approximately 500 vendor invoices per month, and serve as the go-to expert for our HRIS and accounts payable systems. You'll also be a true partner to every department on our property

• from the vineyard crew to the hospitality team
• supporting them with professionalism, accuracy, and a collaborative spirit.

Bilingual fluency in English and Spanish is preferred. What You'll Do Own end-to-end processing of two bi-weekly company payrolls with accuracy and on-time delivery, every pay period. Apply your deep knowledge of California wage and hour law including overtime rules, meal and rest period premiums, final pay deadlines, and more. Administer and troubleshoot our ADP payroll platform; you'll be the internal expert. Manage full-cycle AP for ~500 invoices/month: invoice coding, approvals, check runs, ACH payments, and vendor reconciliations. Maintain HRIS employee data integrity and generate payroll and workforce reports for Finance, HR, and leadership. Reconcile the payroll register and AP subledger to the general ledger monthly. Manage benefit deductions, Vacation and sick leave accruals, 401(k) payments, 1099s, W-2s, and all year-end reporting. Oversee the company credit card reconciliation process across all departments. Partner respectfully and collaboratively with employees across every department of the winery to answer questions and keep things running smoothly. Communicate fluently in both English and Spanish to support our full team. What You Bring Bachelor's degree in Business, Finance, Accounting, or equivalent experience. 3+ years of payroll processing experience including demonstrated California wage & hour compliance knowledge. Hands-on ADP experience. 3+ years of full-cycle accounts payable experience including high-volume invoice processing. HRIS proficiency with a knack for data extraction, reporting, and keeping records clean. A proactive, forward-thinking mindset. Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP) and comfort across MS Office. Bilingual fluency in English and Spanish. Exceptional attention to detail, even on deadline. A collaborative, respectful communication style. High standards of confidentiality and professionalism. Why You'll Love Working Here Great work deserves to be celebrated: This full-time, on-site role comes with a competitive wage, a full health benefit package, generous vacation accrual, and other wellness, financial, and educational resources and benefits.

A role with real ownership:

You won't be a cog in a machine. You'll own meaningful processes and have the opportunity to shape how they evolve. Diverse, inclusive, equitable culture: Your ideas, identity, and background are celebrated here.

Team-first environment:

We collaborate, support each other, and share our wins. Growth & learning built in: Expand your finance expertise, deepen your systems knowledge, and grow your career with a hard-working team that gets things done, with a little extra sparkle. Domaine Carneros is an equal opportunity employer that thrives as a diverse workforce committed to treating all employees equitably and to providing an inclusive and collaborative working environment. Not only do we strive to provide a healthy and happy work environment, we also care about our impact on the community and land surrounding us. Being a part of the DC team means being a part of a company that offers exceptional benefits that focus on employee's overall wellness, career development and mentorship opportunities, and educates and drives sustainability initiatives that make a difference in our community. If your qualifications are a match, then please apply!

Pay:

$75,000.00

• $85,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Payroll and A/P:

3 years (Required)

Language:

Spanish (Preferred)

Work Location:

In person Payroll & Accounts Payable Administrator 5.0 5.0 out of 5 stars Napa, CA 94558 $75,000

• $85,000 a year
• Full-time Domaine Carneros Winery 2 reviews $75,000
• $85,000 a year
• Full-time Are you a payroll pro who actually gets excited when everything reconciles perfectly?

Do you know California wage and hour law the way others know their favorite wine? If you love owning complex processes, keeping things running smoothly, and working with great people across an entire organization, then this may be the job for you! About the Role Our Finance team keeps the operation humming behind the scenes. As our Payroll & AP Administrator, you'll own two full company payrolls, process approximately 500 vendor invoices per month, and serve as the go-to expert for our HRIS and accounts payable systems. You'll also be a true partner to every department on our property

• from the vineyard crew to the hospitality team
• supporting them with professionalism, accuracy, and a collaborative spirit.

Bilingual fluency in English and Spanish is preferred. What You'll Do Own end-to-end processing of two bi-weekly company payrolls with accuracy and on-time delivery, every pay period. Apply your deep knowledge of California wage and hour law including overtime rules, meal and rest period premiums, final pay deadlines, and more. Administer and troubleshoot our ADP payroll platform; you'll be the internal expert. Manage full-cycle AP for ~500 invoices/month: invoice coding, approvals, check runs, ACH payments, and vendor reconciliations. Maintain HRIS employee data integrity and generate payroll and workforce reports for Finance, HR, and leadership. Reconcile the payroll register and AP subledger to the general ledger monthly. Manage benefit deductions, Vacation and sick leave accruals, 401(k) payments, 1099s, W-2s, and all year-end reporting. Oversee the company credit card reconciliation process across all departments. Partner respectfully and collaboratively with employees across every department of the winery to answer questions and keep things running smoothly. Communicate fluently in both English and Spanish to support our full team. What You Bring Bachelor's degree in Business, Finance, Accounting, or equivalent experience. 3+ years of payroll processing experience including demonstrated California wage & hour compliance knowledge. Hands-on ADP experience. 3+ years of full-cycle accounts payable experience including high-volume invoice processing. HRIS proficiency with a knack for data extraction, reporting, and keeping records clean. A proactive, forward-thinking mindset. Strong Excel skills (pivot tables, VLOOKUP/XLOOKUP) and comfort across MS Office. Bilingual fluency in English and Spanish. Exceptional attention to detail, even on deadline. A collaborative, respectful communication style. High standards of confidentiality and professionalism. Why You'll Love Working Here Great work deserves to be celebrated: This full-time, on-site role comes with a competitive wage, a full health benefit package, generous vacation accrual, and other wellness, financial, and educational resources and benefits.

A role with real ownership:

You won't be a cog in a machine. You'll own meaningful processes and have the opportunity to shape how they evolve. Diverse, inclusive, equitable culture: Your ideas, identity, and background are celebrated here.

Team-first environment:

We collaborate, support each other, and share our wins. Growth & learning built in: Expand your finance expertise, deepen your systems knowledge, and grow your career with a hard-working team that gets things done, with a little extra sparkle. Domaine Carneros is an equal opportunity employer that thrives as a diverse workforce committed to treating all employees equitably and to providing an inclusive and collaborative working environment. Not only do we strive to provide a healthy and happy work environment, we also care about our impact on the community and land surrounding us. Being a part of the DC team means being a part of a company that offers exceptional benefits that focus on employee's overall wellness, career development and mentorship opportunities, and educates and drives sustainability initiatives that make a difference in our community. If your qualifications are a match, then please apply!

Pay:

$75,000.00

• $85,000.

00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Life insurance Paid time off Professional development assistance Referral program Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Payroll and A/P:

3 years (Required)

Language:

Spanish (Preferred)

Work Location:

In person