Bookkeeper & Administrative Assistant

Bookkeeper & Administrative Assistant Impactful Resources Newport Beach, CA Job Details Full-time $85,000 - $100,000 a year 7 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance Flexible schedule Qualifications Financial close processing Financial data reconciliation Expense management Bachelor's degree Task prioritization GAAP QuickBooks Organizational skills Accounting and finance experience Clerical experience Month-end close Full Job Description Position Overview This role supports the Principal of an Orange County real estate company with financial, administrative, and personal business functions, including oversight of a 501(c)(3) charitable foundation. The ideal candidate is highly detail-oriented, maintains strict confidentiality, and has strong accounting and organizational skills. This is a full-time, on-site position. Key Responsibilities Manage financial operations across multiple entities using QuickBooks, including construction projects, payroll, and vendor payments Streamline and automate accounting processes; assist with onboarding additional entities into QuickBooks Oversee accounts payable, including invoice review, coding, approvals, and timely payment processing (ACH) Prepare weekly cash and credit card reports for the Principal to track spending and trends Perform monthly bank and credit card reconciliations and prepare management reports Assist with budgeting, rolling cash flow forecasts, and financial reporting Ensure proper internal controls, compliance, and safeguarding of assets Audit and resolve discrepancies; follow up on missing receipts and documentation Support tax preparation by collecting required data, tracking relevant expenses, and coordinating with external tax advisors Handle requests and communications with internal teams, vendors, and external partners, including philanthropic organizations Coordinate with household staff on finance-related matters Manage incoming communications (calls, emails, mail) and assist with administrative tasks Support special projects and ad hoc requests as needed Qualifications Bachelor's degree in Accounting or related field Strong knowledge of GAAP and month-end close processes Proven experience with QuickBooks and managing multiple entities Proficiency in account reconciliations and financial reporting Strong analytical, organizational, and problem-solving skills Excellent communication and interpersonal abilities Self-starter with the ability to prioritize and work effectively in a fast-paced environment High level of professionalism, discretion, and attention to detail

Pay:

$85,000.00 - $100,000.00 per year

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Vision insurance

Work Location:

In person