Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily invoice processing and vendor payment activities for a Long-term Contract opportunity based in Oakland, Tennessee. This role is ideal for someone who is organized, detail-oriented, and comfortable working in a fast-paced accounting environment with a high volume of transactions. The position will play an important part in maintaining accurate records, coordinating approvals, and helping resolve payment-related issues with internal teams and suppliers.

Responsibilities:

• Manage incoming accounts payable communications by monitoring shared inboxes and routing invoices to the appropriate team members for timely handling.
• Handle daily receipt and sorting of mailed documents, ensuring invoices and related correspondence are processed accurately and without delay.
• Verify that supplier invoices include the necessary authorizations before entering them for payment and maintain consistency with internal controls.
• Enter and process vendor invoices each day, including high-volume transactions that require precise coding and numeric data entry.
• Examine purchase order, receipt, and invoice details to complete three-way matching and resolve discrepancies before payment is released.
• Respond to vendor statements and payment questions by researching account activity and following up to address open issues.
• Support settlement of transportation-related payables by transferring approved transactions into the designated accounting system.
• Review aging reports and accrual-related balances, investigate exceptions, and partner with accounting leadership to correct outstanding issues.
• Provide cross-functional backup for the accounts payable team and assist with additional duties needed to keep operations running smoothly.